Facility Services Manager, IMB

Department

SSD Institute for Mind and Biology: Staff and Temporary Employees

About the Department

The Institute for Mind and Biology at the University of Chicago enables research answering fundamental questions about the mind and its dynamic interaction with the biological systems of the body. Our researchers seek to understand the relationships between the mind, the brain and the body in health and in disease. Our institute is unique in bringing together a diverse group of researchers who investigate these questions in different model organisms using state of the art techniques.

Job Summary

The Facility Services Manager for the IMB is responsible for the general facility operations of the Biopsychological Sciences Building, which has approximately 26,000 net square feet of space. This work involves monitoring and facilitation of the maintenance, security, and operations of the building and associated services. The job involves extensive interaction with University Facilities Services, University Police, outside vendors and contractors, and the Animal Resources Center (ARC).

This role uses best practices and knowledge to develop long- and short-term plans for facility development and maintenance. Solves complex problems related to policies and expansion to support the strategic mission of the unit. Leads some aspects of facilities services, budgets and forecasting, safety, and maintenance. Works mostly independently to plan and coordinate new capital projects.

Responsibilities

• Serves as the primary point person between the researchers and other building occupants, ARC and facilities services with regard to the building environmental and mechanical systems, particularly the critical areas (animal spaces and laboratories).
• On 24-hour page for environmental alarms in those critical areas and intrusion alarms, with responsibilities to take appropriate actions in the event of mechanical failures that threaten experiments and/or animals.
• Monitors trends associated with the mechanical systems and recommends changes, as necessary.
• Contributes to the development of internal operating procedures addressing contacts and actions associated with mechanical failures and disaster plans.
• Serves as the primary point person between the building occupants and facilities services with regard to Radiation Safety and Safety and Environmental Affairs.Monitors all building areas for conformance to safety regulations.
• Contributes to internal training programs and/or the development of operating procedures addressing occupant safety.
• Maintains Biometric access and security system; provide biometric access and access templates according to the levels of authorization approved by the IMB Executive Committee.
• Develops and conducts orientation programs for access holders regarding selected access to secure areas within the building.Contributes to internal training programs and/or the development of operating procedures addressing use restricted access within the building.
• Supervises shipping and receiving and maintains dock equipment.Inspects incoming equipment and furniture and delivers to appropriate lab or office.
• Maintains vendor information, and documentation; assists with equipment set-up, maintenance, and fabrication.
• Maintains schedule of laboratory and building equipment preventive maintenance; initiates service calls and assures scheduled maintenance per contract.Coordinates with Building Engineer and laboratory personnel so that scheduled maintenance activities have minimal impact on research projects.
• Initiates and follows up on facilities work orders.
• Operates AV equipment.
• Updates computerized lighting systems.
• Monitors lobby and atrium areas.
• Serves as the primary point of contact for SSD principal investigators (PIs) and research teams and acts as a liaison for these PIs to ORS and EHS on research safety issues.
• Collaborates with PIs on a regular basis as a partner in addressing research safety needs, meeting as often as necessary to discuss research work performed, safety risks, training and safety material needs, and other measures to mitigate risk. Works with the Office of Research Safety to identify training offerings and/or assists the PI in determining training elements that the PI will need to provide via team-specific training.
• Demonstrates a regular presence in the laboratories, building a strong partnership with PIs and their research teams.
• Works with PIs to assess safety risk and develop appropriate safety controls for research experiments or procedures with significant safety risks with support from the Office of Research Safety.
• Provides research safety knowledge and support to departments, PIs, and respective research teams with support from the O