Staff Administrator II - Pharmacy

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500160 Pharmacy SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URG 109 H

Compensation Range:

$26.90 - $37.66

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE
Under the general direction of the Director of Business Administration for the Department of Pharmacy, and with latitude to exercise independent judgment, this position supports all aspects of departmental administration and provides necessary operational support. Responsibilities include assisting with staffing, compensation, benefits, training, and safety programs; answering employee questions regarding human resources policies and procedures; and coordinating projects for the department. The role maintains strong working relationships with departmental leaders, hospital staff, and affiliates while supporting employee needs and administrative functions. This position may also mentor and train new or lower-level staff.

ESSENTIAL FUNCATIONS

Oversight of Recruitment and Hiring Process

The incumbent is responsible for managing the full scope of departmental recruitment and hiring activities from start to finish. This includes:

Managing Requisitions and Candidate Flow

• Initiates and tracks requisitions for open positions within assigned pharmacy cost centers.
• Monitors candidate flow to ensure timely progression of applicants through the hiring pipeline.
• Partners with Talent Acquisition to ensure candidates are identified, screened, dispositioned and advance timely.

Monitoring Staffing Needs and FTE Counts

• Regularly reviews manpower reconciliation reports to verify that staffing levels and full-time equivalent (FTE) counts are accurate.
• Proactively identifies gaps or upcoming needs and initiates recruitment activity to maintain adequate staffing levels.

Overseeing the Hiring Life Cycle

• Coordinates the full hiring process, including the coordination of scheduling interviews, collecting feedback, and then facilitating hiring decisions.
• Prepares and manages all documentation related to appointments, promotions, salary adjustments, and other employment changes.
• Ensures that all required approvals are obtained and that records are maintained accurately and in compliance with institutional standards.

Managing Employee Life Cycle in Workday

• Oversees onboarding, job changes, and employment updates for new and current employees in Workday.
• Submits and monitors transactions related to promotions, salary adjustments, transfers, and other employment changes.
• Collaborates with external departments when changes involve shared employees or cross-departmental impacts.

Ensuring Compliance and Coordination

• Ensures recruitment and hiring practices align with institutional policies and employment regulations.
• Coordinates with HR, Compensation, Payroll, and other stakeholders to confirm accuracy and consistency across all employment actions.
• Tracks performance evaluations and other post-hire requirements to ensure ongoing compliance and staff development.

Collaborates with hiring managers to create job requisitions and maintains ongoing communication with leadership and candidates throughout the process. Coordinates the onboarding experience, including orientation sessions and training schedules as required.

Processes required personnel action forms fo