ADMINISTRATOR, ACCOUNTS PAYABLE

Compensation

Salary Schedule

Overview

To provide leadership and decision making for all aspects of the Accounts Payable Department. Work as a team member to ensure that the business processes are successful for the organization as a whole. Direct, oversee and evaluate the weekly accounts payable and travel processes. Manage and supervise to ensure effective teamwork when meeting accounts payable deadlines, producing efficient output and integrating with other departments to ensure timely and proper workflow, while maintaining the integrity of the school district.

Responsibilities and Qualifications

QUALIFICATIONS:

Bachelor’s degree from an accredited institution in Accounting, Finance, Business Administration, Business Management; or any equivalent combination of related education, training and/or experience which provides the required knowledge, skills and abilities to perform the essential functions.

Three (3) years of experience in ERP systems required.

Minimum of three (3) years supervisory experience.

Experience working with large accounts payable systems in the public sector.

KNOWLEDGE, SKILLS AND ABILITIES:Knowledge and commitment to decentralized decision-making, and accountability for results. Ability to work and communicate effectively with senior management and the end users (schools, department personnel and vendors); ability to analyze business processes within the Accounts Payable Department in order to provide recommendations for improvements that achieve expected ends/results. Analytical skills for reviewing information, identifying important account payable/vendor issues and formulating alternative solutions to problems in area of responsibility. Knowledge of accounts payable operational processes; ability to remain current with changing accounts payable technology. Ability to think and function logically in a multi-tasking environment. Ability to compile detailed reports and accounts payable procedures. Ability to clearly understand the accounts payable vision and strategies that management is striving to achieve. Ability to provide leadership to other members of the Accounts Payable Department.REPORTS TO: Senior Administrator, Accounts PayableSUPERVISES: Senior Specialist, Accounts Payable and four classified staffMACHINES, TOOLS, EQUIPMENT:Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, CopierPHYSICAL REQUIREMENTS:Describes physical conditions of this position.Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.PHYSICAL ACTIVITY:Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.Percentage70 Sitting: Resting with the body supported by the buttocks or thighs.10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.5 Bending: Lowering the body forward from the waist.5 Reaching: Extending hand(s) and arm(s) in any direction.5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.70 Grasping: Applying pressure to an object with the fingers and palm.90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.90 Visual Acuity: The power to see at a level, which allows reading of numbers and text, operation of equipment, inspection of machines, etc.Note: Will total more than 100 percent as several activities may be performed at one time.WORKING CONDITIONS:Conditions the worker will be subject to in this position.Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.PERFORMANCE RESPONSIBILITIES:* Manifests a professional code of ethics and values.* Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.* Models the routine, intentional and effective use of technology in dai