Regional Office Administrator

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.


Dinsmore is seeking a Regional Office Administrator at our Pittsburgh, PA location who will manage all administrative and HR functions, including staff, facilities, and daily office operations in our Boston, MA and Wheeling, OH offices. This position will be based in Pittsburgh, report to the Chief Human Resource Officer, and will work directly with each Office Managing Partner on day-to-day operational matters.

Responsibilities

• Supervision of legal administrative assistants and other administrative staff
• Ensure proper staffing, monitor workloads and overtime
• Continuously review attorney support needs/staffing goals, and make recommendations to increase or decrease staff as necessary
• Recruitment of paralegals, legal administrative assistants and other administrative staff in accordance with Human Resources processes
• Administration of the firm's evaluation process for administrative staff – all in accordance with Human Resources guidelines and procedures
• Assist with employee onboarding, equipment setup, and exiting processes
• Conduct local orientation of new hires
• Serve as first point of local contact for administrative staff issues, including counseling, personal issues, and corrective actions
• Handle all aspects of facility maintenance, including building security, office assignments, office moves and supplies
• Work with Office Managing Partners to develop and carry out strategies to promote each office

Requirements

• Ability to travel without restriction up to 40% of the time is a must
• Bachelor's Degree or commensurate professional work experience
• Knowledge of legal or other professional service organizations with prior experience managing office operations
• Able to handle multiple tasks effectively
• Ability to adapt to current and future responsibilities as well as the willingness to expand responsibilities as needed.
• Ability to identify and analyze complex issues and problems and is self-motivated to recommend and implement solutions
• Can manage office functions economically and efficiently
• Maintains excellent interpersonal relationships and communications with attorneys and staff
• Demonstrates excellent supervisory and leadership skills
• Have a demonstrated capacity to manage and prioritize multiple tasks efficiently in order to meet deadlines on a timely basis
• Successful candidates should have a demonstrated capacity to manage and prioritize multiple tasks efficiently in order to meet deadlines on a timely basis
• Previous law firm experience with emphasis in HR is a plus
• An existing membership in Association of Legal Administrators is a plus


Equal Opportunity Employer