Dept. Operations Manager

Anthropology is the comparative and global study of humanity in all its dimensions past, present, and future. At USF, the principal sub-fields of anthropology cultural, biological, archaeological, and linguistic are integrated through a commitment to practical applications that will understand the past and benefit contemporary and future societies. We are committed to understanding global diversity through community-based, applied research that is holistic and interdisciplinary. As applied anthropologists, we study, design, and evaluate policies, programs, and outcomes that have real consequences. Our faculty and students engage in world-class innovative research throughout the Americas, Europe, and Africa. Our work addresses globalization, economic development, resource and health disparities, environmental remediation, diet and nutrition, community advocacy, heritage resource management, education, media, and communication.

Academic Administration:
• Support development and maintenance of academic programs as needed.
• Develop the semester course schedule for graduate, undergraduate, and distance learning courses.
• Maintain adjunct instructor and graduate assistant roster, schedule graduate assistants and other personnel required to meet instructional requirements. 
• Serve as backup for inputting course information into BANNER/OASIS.
• Responsible for the awarding of Foundation Scholarships, including the application process, working with the department’s review committee, processing payment requests and confirming distribution of funds. 
• Will attend any Foundation trainings that may be provided to assist in scholarship administration, including training provided by the Scholarship Administrator for CAS

Faculty Affairs:
• Serve as department liaison for faculty affairs procedures.
• Coordinate recruitment, credentialing and on-boarding for faculty and adjunct instructors by posting ads, supporting search activities, and facilitating interviews. 
• Facilitate/manage assigned faculty duties and faculty activity reporting AFD-FAR system.
• Provide administrative support for mid-tenure, post-tenure, and tenure and promotion applications.
• Assist with faculty awards, annual evaluations, faculty assignments and workload procedures.
• Provide support for annual awards reception, lecture series, guest speakers, meetings, etc.

Department Operations:
• Oversee daily operations of the department, ensuring office coverage from 8:00am - 5pm Monday through Friday.
• Serve as primary contact for faculty, staff, and students on matters related to administration and operation.
• Manage department space utilization/planning and asset management.
• Problem solve issues and coordinate with Dean's Office and Central Administrative departments such as purchasing, IT, and Facilities management.
• Primary contact for setting up phone lines, maintaining outlook distribution list and updating directory.  
• Oversee department/school compliance with CAS and USF policies/procedures and maintain department websites and calendars. 
• Manage and oversee supervision of department employees and FWS students; work allocation, training, problem resolution, and enforcement of internal procedures.
• Provide cross-departmental training to staff to support day-to-day operations of department.
• Evaluate performance of department employees.
• Support the administrative functions of the Chair including setting up meetings, coordinating/addressing/prioritizing staff and faculty requests; managing events/programming calendar; attending faculty meetings and coordinating staff administrative engagement/output.

Embedded Service:
• Serves as the main point of contact facilitating communication between the academic department and the embedded service for Human Resource and CAS Business & Finance Support Service (BFSS)
• Thorough knowledge of how each of the embedded service units work and links to the department and capable of leading/supporting faculty in embedded services operations.

This position requires a High School diploma or equivalent with four years of customer service related experience including at least one year of supervisory experience. 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, th