Accounts Payable Specialist

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading Europe-based destination management company with deep expertise in crafting tailor-made travel experiences and events across the continent. They specialize in delivering bespoke itineraries and end-to-end solutions for travel agents, tour operators, and event planners catering to a wide range of travellers—from leisure groups and students to individual FIT clients, corporate MICE, and large-scale destination events.

With a passion for showcasing Europe’s cultural richness, iconic landmarks, and natural beauty, they create immersive travel packages that include curated accommodations, guided tours, ground transportation, and expert-led excursions. Their regional and multi-country itineraries are known for their attention to detail, operational excellence, and ability to meet the evolving needs of diverse international audiences.

About the Role

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join the client’s finance team in a fast-paced, growing environment. As a travel company, they process a high volume of transactions daily, making this an ideal role for someone who thrives in a busy, transaction-heavy environment. This position offers excellent opportunities for professional development while working closely with the Finance Controller and collaborating with international teams, particularly colleagues in India.

Work hours: 6:00 am to 3:00 pm UK time (1:00 pm to 10:00 pm PH)

Work set-up: Remote

What you’ll do

Primary Accounts Payable Duties

• Set up new suppliers on our financial systems and maintain accurate supplier records

• Process supplier invoices, ensuring accuracy and proper authorization

• Check invoices against purchase orders to verify quantities, prices, and terms

• Input approved invoices into the accounts package and reservation system

• Manage supplier payments in a timely manner to maintain positive vendor relationships

• Process proforma invoices and handle pre-payment arrangements

• Chase and follow up on proforma invoices to ensure timely receipt

Finance Support

• Assist with monthly reconciliation of creditors and other balance sheet accounts

• Support month-end and year-end close processes as required

• Provide ad hoc support to the finance team on various projects and tasks

• Ensure quality control of financial transactions and resolve discrepancies promptly

Requirements

What You Bring

• Experience: 3+ years of experience in accounts payable or similar finance role preferred, with travel industry background being ideal but not essential

• High Volume Processing: Comfort working with large volumes of daily transactions in a fast-paced environment

• Technical Skills: Strong Excel skills and familiarity with accounting software packages

• Attention to Detail: Excellent accuracy in data entry and invoice processing

• Communication: Strong verbal and written communication skills for supplier liaison

• Organizational Skills: Ability to multitask, prioritize effectively, and work to deadlines

• Proactive Mindset: Enthusiasm for supporting others and making a positive impact

• Global Awareness: Understanding of foreign currency accounting would be advantageous

• Team Player: Collaborative approach with ability to work across international teams

Don't meet every single requirement? At Penbrothers we are committed to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but you don't feel 100% aligned with the qualifications, we encourage you to apply anyway. You may just be the right fit for this or other roles.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experien