Job Posting Title

Administrative Assistant I

Agency

477 OKLA. BUREAU OF NARCOTICS AND DANGEROUS

Supervisory Organization

OK Bureau of Narcotics DIV/DIV

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$3,539.81 monthly
Selected Applicants must pass a rigid character background investigation, polygraph examination, and a drug screen.

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

 Major Work Duties:

·         To assist the Registrations Administration Programs Officer with Registrations,

·         Preparing correspondence, developing, filing and maintaining registration files,

·         Receive registration phone calls and answer questions regarding registration matters,

·         Open registration mail,

·         Review the applications for accuracy,

·         Put payment information to the registration applications,

·         Enter registration information into the registration data base,

·         Scan documents and attach to registration records,

·         Act as the primary back-up for front desk customer service and

·          Perform other miscellaneous clerical duties as may be assigned by the Registration Officer

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, and complete routine customer service requests from internal and external customers.

Knowledge, Skills, Abilities and Competencies

required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs.  Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Also, the ability to speak and write clearly and concisely in order to be understood by others virtually, over the phone, in person and in writing.

Education and Experience

requirements at this level consist of an Associate’s degree, plus four years of technical clerical office work or an equivalent combination of education and experience.  Applicants must have a working knowledge of Microsoft Word and Excel.

Special Requirements

Selected Applicants must pass a rigid character background investigation, polygraph examination, and a drug screen.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, nati