Sr. Grant Administrator

Site: The General Hospital Corporation

 

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community.  We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

 

 

Job Summary

The Ragon Institute is a highly unique, innovative, and collaborative research center at the forefront of biomedical science. Founded by Massachusetts General Hospital, MIT, and Harvard, the Ragon vision is a bold one: to harness the power of the immune system to prevent and cure human disease on a global scale. This vision is pursued and advanced every day by a group of highly motivated individuals. The Ragon Institute, at every level, depends upon collaboration, compassion, dedication, and innovation. It is a results-oriented organization that seeks people who not only embrace these values but who thrive in teams and want to work in a dynamic environment.

The Sr. Grant Administrator will be responsible for the pre and post award management of a portfolio of grants and contracts within the Mass General, Ragon Institute of MGH, MIT and Harvard.


Works directly with the Principal Investigators and Administrative Director for Research in the submission of grant applications. Develops and monitors all financial aspects of complex awards, many with international subcontracts, ranging between ~$5 - $10 million. Primary duties include compliance, budget oversight and maintenance, subcontract management, reports to sponsors, and daily administrative and operational requirements of assigned contracts/grants.

 

Qualifications

Job Duties:

• Establish administrative and financial structures for all assigned grants/contracts according to the operating requirements of sponsor(s) and MGH administrative guidelines.
• Monitor all assigned monthly financial reports to ensure accuracy and budget integrity.  Work with PI to identify variations, trends, issues, etc. in a timely fashion and provide an accurate forecast for future spending.
• Monitor all grants and contracts for compliance issues.
• Work with the IRB on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement.  This includes MGH and other local, national, and international sites. 
• Work closely with research finance administration and staff on assigned grants and contracts; attends monthly RADG meetings; keep current with federal (NIH in particular), state and other requirements, timelines and policy issues.
• Contribute to updating and maintenance of a centralized electronic (MGH shared drives) grants management and archiving system.
• Develop annual budgets in consultation with the PI and Administrative Director, Research for the duration of the grant/contract.  Perform all activity related to closing out of current budget year and initiating new budget year.
• Verify that funds are available for all equipment, personnel and major purchases.  Assure compliance with federal purchase and contract requirements.
• Coordinate with Ragon Institute staff on deposits, electronic transfers and cost transfers to funds/contracts.
• In coordination with PI and Administrative Director, Research completes all information report requests from research management, including quarterly reports, audit requests, budget changes, etc.
• Develops primary working relationships with local, national, and international site administrators of assigned grants/contracts.
• Initiate and process reimbursements, purchase requisitions, and check requests for assigned grants/contracts.  Coordinate with appropriate Lab Manager(s) on supplies spending for assigned grants/contracts.
• Closeout grants/contracts at end of award period and archive relevant documents into Ragon Institute storage for audit purposes.
• Participate in development and coordination of long-range