Business Affairs Coordinator

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

Job Purpose:

The primary function of the Business Affairs Coordinator is to provide a broad range of administrative duties in support of the Global Head of Business Affairs, USG, while demonstrating an ability to work independently and meet tight deadlines.  This position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of clients and high-level executives (internally and externally). This individual will handle heavy call volume, written and verbal correspondence, drafting of various documents, and expense processing.  A high degree of confidentiality and discretion is expected in regard to all matters and documents.

Essential Responsibilities:

• Provide executive administrative support including but not limited to: answering high volume phones, heavy calendar scheduling, and planning all travel arrangements using Concur
• Reconcile purchasing cards, travel receipts, and expense reports
• Track, reconcile and file individual and departmental invoices
• Handle ad hoc office administrative duties for the Business Affairs (maintain weekly reports, create meeting agendas, meeting setup, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.)
• Maintain and update weekly status reports. 
• Develop and implement office systems and procedures, which support the overall department’s needs and those of the Global Head of Business Affairs.  
• Be able to expertly navigate in Microsoft Office Suite, including Excel in order to keep logs, trackers, and records.
• Determine importance of meeting requests and schedule accordingly.
• Act as liaison with internal and external offices, preparing correspondence as needed. 
• Manage the distribution of office correspondence, contracts/memos and incoming calls.
• May help provide administrative support to other members of the Business Affairs team.
• Maintain standards of strict confidentiality with respect to all matters and documents

Qualifications

Basic Requirements:

• Minimum of 2 years executive administrative experience supporting senior level Executives
• Minimum of 2 years of professional experience with Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)
• Bachelor's degree

Desired Characteristics:

• Ability to work in a fast-paced environment.
• Superior organization and ability to meet tight deadlines
• Demonstrated interest in the entertainment industry
• Experience coordinating multiple assignments and projects at once
• Excellent writing skills with attention to detail
• Highly resourceful, a problem solver, with strong communication skills – both written and verbal
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Excellent interpersonal skills
• Ability to work both independently and with a team

Additional Requirements:

• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three