Program Coordinator, Clinical Rotation Coordinator

Program Coordinator, Clinical Rotation Coordinator

Hiring Department: Excellence and Experience Office

Location:  Chicago, IL USA

Requisition ID: 1041964

FTE: 1.0

Work Schedule: M-F

Shift: Days

# of Positions: 1

Workplace Type:  Hybrid  

Posting Close Date:  7/20/2026

Salary Range (commensurate with experience): $60,957.00-$77,431.00

*Final salary offered will be determined by market data, internal equity, candidate experience/qualifications, and budget.*

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary

The Program Coordinator, Volunteer Services & Workforce Development is responsible for coordinating clinical education experiences that support the academic requirements of students while aligning with the mission, operational needs, and strategic priorities of UI Health. The coordinator serves as a key liaison between UI Health, academic institutions, faculty, preceptors, and students to facilitate high-quality clinical learning opportunities across a variety of healthcare settings. This role oversees the planning, placement, onboarding, and tracking of clinical experiences, ensuring compliance with institutional requirements and fostering strong educational partnerships. In addition, the Program Coordinator supports workforce development initiatives and other strategic programs that advance education, recruitment, and talent pipeline efforts throughout the health system.

Duties & Responsibilities

• Plans, facilitates, and coordinates clinical placements, practicums, internships, observations, and other educational experiences for Health Science students across UI Health and affiliated clinical sites.
• Serves as the primary liaison between UI Health, academic institutions, faculty, preceptors, department leadership, and students to facilitate high-quality clinical learning experiences.
• Collaborates with university and hospital stakeholders, including OBFS, to develop, maintain, renew, and track affiliation agreements with academic institutions and external partners.
• Identifies and develops student learning opportunities within clinical and non-clinical departments to support educational and workforce development objectives.
• Collaborates with department leaders to assess clinical placement capacity and align student placement requests with operational needs, educational objectives, and available learning opportunities.
• Coordinates student placement requests and schedules group clinical rotations, individual practicums, internships, observations, and shadowing experiences.
• Maintains comprehensive databases and tracking systems for clinical placements, affiliation agreements, onboarding requirements, compliance documentation, and learner records.
• Coordinates onboarding and orientation processes for students, faculty, observers, interns, researchers, and other learners entering UI Health facilities.
• Reviews, tracks, and maintains required clearance documentation, compliance records, training modules, and institutional requirements for students, faculty, and affiliated learners.
• Ensures clinical education programs and learner onboarding processes comply with applicable i