Assistant Director of Events & Stewardship

The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Assistant Director of Events and Stewardship, College of Music. Reporting to the Senior Director of Advancement, the Assistant Director of Events and Stewardship is responsible for overseeing all NLHCOM advancement events, advancement processes and procedures, and manage the stewardship of the Dean’s Society and Director’s Society. 

Job responsibilities include, but are not limited to: 

Directing Events: Play the lead in several high- visibility Advancement events for the Natalie L. Haslam College of Music. These events include but are not limited to the Donor Recognition and Reception Recital, the annual Gala, Band Family Day, advisory board functions and other key stakeholders activities. Collaborate with the Senior Director of Advancement to manage the Board of Advisors, Band Alumni Council, and Board of Visitors including meeting attendance, meeting preparation and follow-up, meeting venue logistical arrangements, and overall volunteer management.  

Stewardship: Coordinating NLHCOM stewardship activities in collaboration with the Senior Director of Advancement including facilitating student thank you notes, endowment reports (in consultation with Advancement’s Donor Experience Team). Track individualized stewardship plans for the college’s most significant relationships and ensure adequate steps are being taken to properly steward top donors. Serve as the lead staff member for the Dean’s Society and Director’s Society. These responsibilities include (but are not limited to) developing a thank you process, birthday and life event recognition process, collaborating to maintain the NHLCOM friends and associates listing, and creating an exclusive donor experience for all society members. 

Advancement Operations: Create and execute game day cultivation and stewardship experience for the NLHCOM top donors and prospect donors. Provide an opportunity for the creation of new processes and procedures for strategic collaboration between the advancement team with all other teams in the Natalie L. Haslam College of Music and other units across campus. Oversee core functions of the daily office operations (customer service, contact for colleagues in college and advancement representing the NLHCOM advancement team.  

Administration: Facilitate the Senior Director of Advancement ability to focus on donor and prospective donor relationships. Key success factors for this include (but are not limited to) producing major gift proposals, managing data entry in the Foundation’s CRM, producing donor bios for university leaders in advance of athletic events or key university functions, processing expenses and receipts related too donor visits. 

Required Education and Experience 

The candidate who fills the Assistant Director of Events and Stewardship position is required to have: 

• Bachelor’s degree