Job Posting Title

Administrative Assistant II

Agency

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

340 District 4

Job Posting End Date (Continuous if Blank)

August 28, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The annual salary for this position is up to $48,000.00, based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Ottawa County Health Department – 1930 N Elm St. Miami, OK

Salary: up to $48,000.00, based on education and experience

Full Time /Part Time: Full-time

Work Schedule: Monday to Friday

Primary Hours: 8:00 am to 5:00 pm

 

Position Description: The Administrative Assistant is responsible for providing administrative support for program area and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

The Level II duties and responsibilities will be at all levels of complexity.  Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

 

Position Responsibilities/Essential Functions:

• Trains other staff

• Assigns projects to staff as needed; develops and places in operation special procedures.

• Initiates correspondence requiring knowledge of agency or program procedures and policies.

• Develops and maintains confidential or complex files.

• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.

• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.

• May supervise subordinate staff.