Home Hospital Project Coordinator II, Ariadne Labs

Site: The Brigham and Women's Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Ariadne Labs is a joint center for health systems innovation at Brigham and Women’s Hospital and the Harvard T.H. Chan School of Public Health. Our goal is to drive scalable solutions for better care at critical moments in people’s lives everywhere. Better care means better health outcomes, lower costs, and more actual caring. Critical means solving health systems failures that have major impact, typically touching people by the millions. Ariadne Labs currently has research programs in the areas of childbirth, surgery, palliative care, and primary health care.

Ariadne Labs is seeking a highly organized and engaged Project Coordinator II to support the Home Hospital team led by Dr. David Levine, General Internist and Investigator, Brigham & Women’s Hospital and Harvard Medical School. The team’s focus is on hospital-level care at home as a substitute for the traditional hospital. The team recently completed a multi-site randomized controlled trial of rural home hospital and a national early adopters accelerator to promote home hospital knowledge products. The team is currently working on the design and implementation of a novel pathway to treat acutely ill patients with psychiatric conditions at home, an international fellowship, and mobile advanced rural care program.

The Project Coordinator II will report directly to the Assistant Director of Project Management, Home Hospital. As a core member of the team, the Project Coordinator II will play an important role in ensuring project implementation activities, study documentation, and efficient professional internal and external communications.
This is a hybrid role requiring at least two days a week in our offices at Assembly Row.

Our Values
Our core values are:
Respect for the Ariadne Labs mission, our community, each other, and ourselves; Stewardship of our work and resources;
Pursuit of excellence, with a focus on continual improvement;
A belief in a collaborative, multidisciplinary approach to our work;
A commitment to meaningful diversity and inclusion in our work and in the Ariadne Labs community.

Characteristics of people who thrive at Ariadne are:
● humility about the limits of one’s own expertise and experience
● intellectual curiosity
● agility
● self-discipline
● attention to detail
● willingness to roll up sleeves to get the job done

 

Qualifications

Primary Duties and Responsibilities 

Team Coordination 

• Perform administrative duties under minimal supervision at a high proficiency level (hiring manager may ask for a writing sample and/or administer a skills test during the interview process) 

• Develop and implement complex administrative systems and procedures 

• Oversee and coordinate the Principal Investigator’s complex schedule and provide support to efficiently prioritize deadlines and compliance requirements 

• Schedule, coordinate, and execute internal meetings, webinars, presentations, special events, and conference calls, with project teams. Please note some of these may be in-person, virtual or hybrid 

• Manage correspondences, prepare agendas, prepare visual aids or materials, and take minutes; Partner with the Events & Development Coordinator to plan internal and external events 

• Manage and coordinate the work of others who are not direct reports including Ariadne Labs platforms staff and external collaborators 

• Create and manage a system of record for all documentation, materials, resources, and correspondences to assure compliance. Assist in creating and formatting slides, documents, and other materials developed by the program team, including materials for the program website 

• Process and track financial tasks including processing expenses and reimbursements, travel booking, and memberships for business-related activities; May have explicit responsibility for certain costs within a budget, including travel 

• Coach others in procedures, policies, and general best practices 

• Represent Ariadne La