Sr Administrative Specialist (Imaging Sciences)

St. Jude Children’s Research Hospital’s Department of Imaging Sciences is a new academic department that is recruiting faculty-level scientists and engineers specializing in the development of novel imaging technologies. Our goal is to drive technical innovation that will accelerate scientific discovery and improve clinical care. This Senior Administrative Specialist will provide comprehensive administrative and operational support to senior leadership in the Department of Imaging Sciences. This role is essential to the effective functioning of the department and will support departmental and laboratory operations and initiatives.

St. Jude Children’s Research Hospital’s Department of Imaging Sciences is a new academic department that is recruiting faculty-level scientists and engineers specializing in the development of novel imaging technologies. Our goal is to drive technical innovation that will accelerate scientific discovery and improve clinical care. This Senior Administrative Specialist will provide comprehensive administrative and operational support to senior leadership in the Department of Imaging Sciences. This role is essential to the effective functioning of the department and will support departmental and laboratory operations and initiatives.

Job Responsibilities:

• Provide advanced administrative support to department leadership, including calendar management, meeting coordination and event execution.
• Serve as a primary point of contact for internal and external inquiries related to departmental operations.
• Assist with budget tracking, purchasing and expense reconciliation in collaboration with finance and grants administration offices.
• Monitor accounts and expenditures to ensure compliance with funding sources, institutional policies, and deadlines.
• Support faculty and staff with lab setup, supply ordering and inventory management.
• Prepare and process financial transactions, including purchase orders, invoices, travel requests, and reimbursements.
• Provide administrative support for research activities, including coordination with grants management, compliance offices, and core facilities.
• Assist with the preparation and submission of academic reports, accreditation materials, and internal reviews.
• Support faculty processes, including recruitment, onboarding, reappointments, promotions, and off boarding.
• Coordinate academic activities such as seminars, lectures, conferences, and departmental meetings.
• Coordinate departmental communications, including correspondence, reports, presentations, and dissemination of information to faculty and staff.
• Manage departmental records, files, and documentation in accordance with institutional and regulatory requirements.
• Maintain regular and predictable attendance.

Minimum Education and/or Training:

• High school diploma/GED required.

Minimum Experience:

• Minimum Requirement: 4+ years of experience in administration or related areas.
• Some experience with activities involving planning, organizing, and coordinating is important.
• Experience with tasks that involve managing routine or repetitive activities, high attention to detail, and clear communication are critical.
• Demonstrated experience working with office technologies, including Microsoft Office (Word/ Excel/PowerPoint, etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Sr Administrative Specialist (Imaging Sciences).

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