Administrative Support II - ZOO

Department:  ZOO

Pay:  $16.87 per hour  

Work Schedule:   

 

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, please visit our benefits page at SCBenefits.

 

Manages incoming phone calls, directs visitors, and provides support for Zoo President and CEO as needed. Oversees the management of office supplies and cleanliness of administrative conference rooms and break areas. Distributes mail and packages daily. Maintains Zoo’s intranet, monitors emergency communications, and performs monthly safety checks.

 

Information and Assistance

• Answer incoming Zoo phone lines and connect callers to proper departments.
• Direct administrative visitors to proper personnel.
• Assist Zoo President and CEO with correspondence, creating/maintaining spreadsheets and presentations through a variety of computer applications, and executing off-site errands as needed.
• Assist in setup/teardown for Board of Director meetings such as equipment, catering, etc.
• Help update and maintain Zoo’s intranet (Eline), including calendar, announcements, and other relevant content.  
• Maintain the cleanliness and organization of the administrative conference rooms and break areas.  Ensure supplies are well stocked. Prepare coffee as needed.
• Communicate with Zoo staff via radio.
• Monitor emergency phone line and weather radio.
• Complete monthly fire extinguisher safety check for the Administration building.

 

Inventory and Supplies

• Receive, order, and process all supply requests.
• Maintain the appropriate “on hand” levels of office equipment and supplies.
• Make suggestions for purchase of eco-friendly supplies, ensuring conservation initiatives are followed.
• Process outgoing and incoming mail products and shipments.
• File records, including blueprints as needed.
• Purchase goods both on and off Zoo grounds, as requested with approval, staying within assigned budget.
• Ensure the correct GL account is used for purchasing.
• Ensure goods are received, verified, and distributed to proper location.

 

Minimum Qualifications: High School Diploma or equivalent. One year of experience in customer service, administrative work, or related field. Per Sedgwick County policy, this is a driving level position that requires a valid US driver’s license without restrictions and current proof of automobile insurance.

 

Preferred Qualifications: Two years of experience providing customer service in an office setting. Associate’s degree in business management or a related field.

 

Applicants have rights under Federal Employment Laws. Please find more information under the following link.  Apply for a Job | Sedgwick County, Kansas