Jobs and Careers

Procurement Operations Manager (E6102)

IEEE

Piscataway, United Statesfull_timeVerifiedPosted 19 Mar 2026

💰 $135,000/yr($108,000/yr – $135,000/yr)

About the role

Procurement Operations Manager (E6102) - 260087: KNW-C50

Description

Job Summary
The Operations Manager of Procurement oversees the operational activities of the Institute-wide procurement function. This position is responsible for establishing, implementing, and leading projects, processes, and procedures that ensure compliance with policies and best practices while prioritizing efficiency and improved service levels. The Manager fosters and maintains positive relationships to provide effective service and achieve immediate objectives.

This role supports and reports to the Director of Procurement Operations and does not have any direct reports. It holds significant visibility among IEEE staff, volunteers, and elected leadership within the organization.

Key Responsibilities

Systems & Database Management: Serve as the systems expert for Oracle Fusion, Concur, CMS, PaymentWorks, PaymentNet, SharePoint, Jira, and related platforms.
Maintain data integrity, ensure audit ready systems, enforce process compliance, and provide user support and training.
Reporting &Data Analysis: Collect, validate, and analyze procurement data to use in business strategies.
Spend Analysis: Review procurement data to identify cost reduction opportunities, improve contract compliance.
Systems & Process Enhancements: Identify and implement streamlined, efficient solutions for financial and procurement systems.
Project Leadership: Manage technology and process driven projects, overseeing requirements, planning, testing, implementation, and stakeholder coordination across Finance, IT, and volunteer groups.
Procurement Metrics Program: Develop and maintain KPIs and recurring metrics reports to support performance monitoring and leadership review.
Supplier & Vendor Data Management: Oversee vendor onboarding, payee verification, tax documentation, banking data, COIs, and system permissions.
Competitive Bidding Program: Manage institute wide competitive bidding.
Requisition & Purchase Order Processing: Lead the end to end review and processing of requisitions and POs, ensuring accuracy, timeliness, and policy compliance.
Contract Management Administration: Coordinate contract file review, maintain relationships with Legal and contract stakeholders, schedule meetings, and ensure complete records retention.
Independent Contractor Qualification: Administer the contractor qualification process in collaboration with Tax and Legal to ensure compliance.
Corporate Credit Card Oversight: Manage departmental card usage, ensuring proper authorization, documentation, and compliance with corporate card policies.
Procurement Compliance Monitoring: Review supplier registrations, requisitions, POs, and card transactions to ensure adherence to policies and procedures.
Cross Functional Collaboration: Partner with Finance and Operations teams to align procurement practices with organizational goals and best practices.
Preferred Supplier Program: Manage preferred supplier qualification, relationships, and consolidation opportunities to maximize value and discounts.
Departmental Support: Provide backup support to Procurement Operations staff and assist the Director with daily activities and action items.

Travel Information

5-10% Domestic and International

Qualifications

Education

Bachelor's degree or equivalent experience Related field Req
Master's or other advanced degree Related field Pref

Work Experience

4-7 years Relevant procurement/purchasing experience Req
4-7 years Policies, Regulations and governance Req
4-7 years Proven ability to develop and refine legal and business documents, including concise memos and persuasive written materials. Req
4-7 years