Business Systems Security Administrator

Engineering a world of possibilities

Colorado School of Mines is a public R1 research university focused on applied science and engineering, producing the talent, knowledge and solutions to service industry and benefit society. Mines has a strong reputation and celebrates high rankings due to its STEM-focused education and research results.

The Business Systems and Functional Support team provides critical support to the mission by delivering comprehensive support for our business systems that includes Workday, Cashnet, and Contract Research System. The BSFS team supports our stakeholders in Finance, Bursar, Procurement, Accounting, Budget, Payroll, Human Resources and the Office of Research Administration.

The Business Systems Security Administrator reports directly to the Director of Business Systems and Functional Support and is responsible for defining and establishing a sustainable and scalable approach to how we maintain and govern our Workday system to ensure we have the framework and business controls in place to mitigate risk and preserve the integrity of the data, business processes and system. This role will be key in implementing position-based security at Mines. This is a key member of the team and serves as a resource to the Finance Administration and Operations team.

The BSFS team’s mission is to be the catalyst for transformative solutions that optimize systems and elevate user experiences. We envision a future where our systems and processes are efficient, seamless, and user centric. Fueled by creativity, collaboration, technical application, and a relentless pursuit of excellence, we aim to shape the future of how we work and make a positive impact on the experience of our end users.

This is a professional position that requires critical thinking and strong analytical skills. The Business Systems Security Administrator must be able to work independently, research and resolve issues, strategically analyze complex security configuration needs, consistently review processes and procedures, make recommendations for improvements, and develop and deliver training to campus partners. Knowledge and understanding of when to apply any specific security configuration is critical. The ideal candidate enjoys working with complex security requirements and collaborating with others to resolve unique challenges.

This role serves as a critical link between the Finance Administration and Operations departments. Acting as a bridge for communication, collaboration, and implementation of policies, procedures, and initiatives. This role will be liaison with stakeholders and plays a pivotal role in ensuring that Colorado School of Mines strategies are effectively integrated into various business units, promoting a positive and cohesive work environment

Mines provides dedicated professional development and training. Onboarding for this position includes training on systems, policies, procedures, and regulatory compliance requirements for state and federal security audit requirements.

This position is hybrid in Colorado. The successful candidate will maintain a campus presence at least weekly in Golden, Colorado.

Visa sponsorship is not available for this position.

This posting may be used to fill more than one position based on business need.

Primary Responsibilities

Configuration and Problem Diagnostics

• Serve as Workday and other Business Systems security administrator, with a deep acumen of Workday’s security framework and cross platform business processes to drive and adopt and business processes for HCM, Financials, Payroll and Adaptive. 
• Overall Security architecture and governance across the Workday platform (HCM, Compensation, Payroll, Time Tracking and Recruiting, Talent and performance and Finance), and other systems.
• Configure, maintain and advise on security within Workday. This includes domain security policies, roles, and role assignments
• Configure, implement and maintain various security groups such as role-based/position-based roles.
• Conduct in-depth analysis and research to problems using the Workday Admin guides, Workday Community and colleagues.
• Create and update security policies, domains, segmented security, role-based /user-based roles. 
• Respond to audit requests and security-based inquiries.
• Define security governance and controls based on data privacy and security best practices.
• Identify opportunities for operational efficiencies and improvements to security design.
• Respond to campus security requests through our ticket management system.
• Perform audits on system roles and access logs to ensure accuracy.
• Provide security design recommendations to business partners and senior leaders.
• Provide oversight by auditi