Administrative Assistant

Details:

Posted: September 24, 2025
Level: Educational Assistant
Hours: Part-time up to 17 hours per week 
Duration: 8 Weeks
Closing Date:  Open until filled, with priority consideration given to applicants who submit materials by Wednesday, October 1, 2025. 

Location:

CT State Housatonic 
900 Lafayette Blvd, Bridgeport CT 
**This position is not remote**
For more information about CT State Community College and the campus please visit Home - CT State 

CT State Community College Mission:

Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves.

CT State Community College Vision:

Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

CT State Community College Equity Statement:

Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date: 

October 2025

Position Summary:

Working under the supervision of the President of the CT State Housatonic Campus, the Administrative assistant provides confidential administrative support to President’s Office. The administrative assistant’s main function will be to greet guests, receive and place phone calls and assist with standard clerical tasks.   

Example of Job Duties:

Under the direction of the President of the CT State Housatonic Campus, the Administrative Assistant is responsible for effective performance in these essential duties:

• Reception. This may involve screening in-person visitors, in-bound emails and telephone callers to determine the nature and urgency of matters and whether the executive(s) should be the one(s) to respond or if the matters should be referred elsewhere or if the incumbent is best able to respond. The incumbent is required to represent the executive(s) office in a highly courteous and tactful manner, thus conveying the professionalism of the office. The incumbent should be prepared in the event of emergencies to react quickly and communicate to required parties on the campuses and/or at system office about the nature of the situation and actions needed.
• Preparation of correspondence and reports. This task may involve composing letters and other correspondence either for the executive manager’s signature or for the incumbent’s own signature. Correspondence may be of a confidential or sensitive nature and is expected to be of a quality which represents the executive’s office in a favorable way. Report preparation may involve obtaining and compiling data from sources such as financial reports, budgets, research or historical documents from previous reporting periods showing how information was portrayed. This may also require making calculations of numerical data such as costs, enrollment, employee numbers or similar information.
• Maintenance of schedules and online calendars for the executive(s) to whom assigned if requested. This involves such steps as setting in-person or virtual meeting schedules, arranging for individual meetings with the executive(s) and making such meeting arrangements as conference room reservations, technical arrangements and refreshments as well as preparing and sending meeting notices. The task may also involve preparation of meeting agendas and packets of meeting materials.
• Schedule and operate video and audio calls using the system’s platforms--WebEx and Microsoft Teams. Proficiency with meeting tools and willingness to learn new skills in this area is required.
• Organizing and maintaining confidential records in both electronic and paper files. Incumbent is expected to locate these files as needed.
• Develops and submits procurement requisitions on behalf of the requesting department/division in the preparation of purchase orders. Manages vendor invoices for payment processing. Places orders for office supplies, meeting materials, and other goods and services as needed based on a