Administrative Coordinator, Meyner Center

Description

The Administrative Coordinator serves as the Center's on-campus operational hub, supporting day-to-day operations, communications, and logistics. This position plays a vital role in ensuring the efficient operation of the Center by handling administrative and operational tasks, assisting with special events, maintaining program budgets, overseeing communications, and supporting the Director’s academic work. The coordinator also serves as the primary point of contact for routine inquiries and acts as a liaison between the Center and other campus departments. The ideal candidate brings strong organizational skills, a collaborative approach, and the ability to manage multiple projects simultaneously.

JOB DUTIES AND RESPONSIBILITIES

Essential:

●      Program and Event Management: Assist with organizing events for the Center, such as room reservations, catering, and facilities requests, ensuring smooth execution and positive participant experiences. Take initiative in organizing regular events, especially those occurring routinely.

●      Marketing and Publicity: Design marketing materials and publicity efforts for events and programs, using software such as Canva and other digital tools, and posting to digital platforms (e.g., LinkedIn, Instagram).

●      Budget and Record Keeping: Maintain program budgets, ensure accurate record-keeping, and handle program-related purchasing needs. Reconcile monthly operating accounts for the Center and track budget accounts. Process invoicing and work with the College finance office on project billing.

●   Project Support and Coordination: Track and maintain invoices for municipal projects. Coordinate scheduling and logistics between Associate Directors and municipal clients. Assist in preparing proposals and project materials. Serve as professional contact point for routine municipal and partner inquiries when Associate Directors conduct on-campus and field work.

●      Student Program Management: Assist with coordination of Center's internship program, including placement tracking, documentation, contact database, and communications with host sites. Serve as initial point of contact for students seeking information about Center programs, internships, and careers in public service. Schedule appointments for students to meet with Director and Associate Directors.

●      Course Support: Assist with Director's course-related tasks such as posting materials on Moodle and coordinating with the Academic Resource Center.

●    Administrative Support: Provide general administrative support, including scanning documents and other related duties. Attend program meetings, taking minutes as appropriate. Greet students and other visitors professionally and direct them appropriately. Answer and manage phone calls and emails as necessary for the Center.

●   Web Management: Manage websites for programs and maintain up-to-date online content. Maintain and update Center's website and databases with current information, events, and publications.

●      Communications: Draft and oversee communications to various constituencies, including correspondence, newsletters, and messages via email, social media channels (e.g., LinkedIn) and other platforms (e.g., MailChimp). Track social media metrics and adjust posting strategies to maximize engagement with municipalities, students, and professional audiences.

●   Campus Coordination: Serve as point person for cross-campus communications, submit work requests, and relay building-related information to necessary stakeholders. Help coordinate with other campus departments such as Advancement, Communications, Facilities Operations, Gateway Career Center, Department of Government and Law, Information Technology Services, Landis Center for Community Engagement, Printing and Copy Services, and Public Safety as needed.

 

Qualifications

Education, Experience and Knowledge:

● Associate or Bachelor's degree required.

● Minimum of three years of relevant administrative experience.

● Proficiency in MS Office tools (e.g., Word, Excel, PowerPoint) and G-Suite programs.

● Familiarity with Banner or similar systems is preferred.

● Experience with graphic-design tools such as Canva.

● Proven ability to collaborate and communicate effectively with stakeholders.

● Highly developed organizational and problem-solving skills.

● Excellent written and verbal c