PEIMS Specialist - Lead

 MAGNOLIA ISD

Job Title:    Lead PEIMS Specialist                     Exemption Status: Non-exempt

Reports to:    Director of PEIMS                              Days:  226

Department:    PEIMS                                       Paygrade: Clerical 7

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Primary Purpose:

Coordinate and oversee the collection, validation, and reporting of district Public Education Information Management System (PEIMS) data to ensure accuracy, compliance, and timely submission in accordance with state and federal requirements. Manage the district's student transfer process and monitor compliance with attendance procedures outlined in the Student Attendance Accounting Handbook (SAAH). Provide guidance and support to campus attendance clerks to ensure consistent implementation of attendance accounting practices. 

Qualifications:

Education: High School diploma; Preferred degree and/or TASBO certification

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records
• Ability to use a personal computer and software to develop spreadsheets, databases, and word processing
• Ability to meet established deadlines
• Possess strong organizational, communication, and interpersonal skills+
• Ability to work with other staff members as part of a team within a production-oriented information systems environment
• Ability to work unsupervised and set task priorities

Experience

• Minimum two years recent experience utilizing student or business data applications systems including but not limited to student demographic data, staff demographic data, attendance accounting, grade reporting, special programs, PEIMS, discipline

Major Responsibilities and Duties:

Records and Reports

• Coordinate the collection, integration, and formatting of all data required for PEIMS, OCR,  and TSDS Core Collections according to required Data Standards.
• Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data according to prescribed state deadlines.
• Run edits, reports, and verification checks on data to ensure accuracy of information.
• Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Submit complete and accurate PEIMS data in TEA-prescribed format to the education service center for processing.
• Monitor compliance with TREX student records processing.
• Verify data submitted to TEA and submit corrections in a timely manner.
• Secure and maintain attendance accounting records according to the district's records retention schedule.
• Process and monitor student transfer applications in accordance with district guidelines and applicable state requirements.
• Monitor and ensure compliance with attendance accounting procedures outlined in the Student Attendance Accounting Handbook (SAAH)

Training and Technical Support

• Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
• Provide guidance and support to campus attendance clerks regarding attendance accounting procedures and PEIMS reporting requirements.
• Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards.
• Assist campus principals, assistant principals, counselors, and attendance clerks with Frontline Student Information System

Other

• Maintains strong attention to detail in high-pressure situations
• Communicates effectively with district personnel to assure that the highest level of diplomacy is maintained at all times
• Demonstrates an attitude of quality service with working with district personnel
• Accomplishes tasks in a timely manner
• Periodically works after normal duty hours and occasion