Jobs and Careers

Assistant Director Materials Management

Sugar Land, United Statesfull_timeVerifiedPosted 1 Oct 2024

About the role

Assistant Director Materials Management - (240002KI)

Description

Job Overview
The Assistant Director Materials Management will work under the direction of the Director of Materials Management to oversee the day-to-day procurement operations and provide support to internal and external customers to ensure efficient and effective Purchasing operations. The incumbent will assist in the development and implementation of procurement polices, procedures and best practices to ensure compliance with federal, state and local procurement laws and regulations.

Position Description

Essential Duties and Responsibilities

Purchasing Departmental Management

Provide managerial oversight for a wide range of procurement, supply chain management and departmental operations
Assist in establishing and maintaining internal controls to ensure compliance with local, state and federal procurement policy, regulations and best practices
Assist in managing and establishing controls for the purchasing functions including planning, forecasting, acquisition, quality assurance and continuous process improvement
Assist in budget recommendations and preparation
Oversee buyers in district solicitation process, including compliance with local, state and federal laws, development of bid specifications, Statement of Work (SOW), Board of Trustees recommendations and vendor protests
In the absence of the Director prepare and/or present information for board meetings
Assist in the develop, review, recommendation and implementation of new or improved administrative purchasing procedures
Keep informed of and comply with state, federal, district, and campus policies affecting schools, including daily attendance, punctuality and confidentiality
Comply with the Texas Educator’s Code of Ethics

Policy and Reporting

Ensure compliance with district, state and federal procurement policies, procedures and regulations
Track district procurement expenditures to ensure alignment with federal, state and local laws, policies, regulations, and guidelines
Create reports and make presentations to the administration, interested entities, school communities and the general public regarding the status of program implementation and other pertinent information as needed

Communication and Collaboration

Use effective communication skills to present information accurately and clearly to administration, colleagues, peers, students, parents and staff
Maintain a professional relationship with colleagues, students, parents and community members
Participate in staff development activities that improve job-related skills and professional growth
Demonstrate a high level of personal integrity, and a collaborative leadership style and high ethical standards

Supervisory Responsibilities

Assist in the process of recruiting, screening, interviewing and hiring of assigned staff
Address complaints and resolve problems in a timely manner
Supervise staff and daily operations of purchasing personnel
Evaluate performance of staff and daily operations of purchasing personnel. Conduct performance appraisals of assigned staff.
Develop and maintain a professional develop plan for the purchasing personnel
Approve purchasing personnel schedules
Initiate personnel actions, including documentation and termination under the guidance of Human Resources
Serve as a coach and mentor to assigned staff

Qualifications

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable indivi