Project Coordinator

Description

Project Coordinator

Chicago / Hybrid

Permanent  

About CAVU:

For airports, for partners, for people. We are CAVU.

Formed from the union of MAGO, MAG USA and our network of direct-to-consumer brands - who together drive market leading passenger spend for airports across the world - we have combined our resources to address evolving passenger needs today and exceed them as we move forward into tomorrow.

From our revenue accelerating single platform technology, Propel, through to our world class hospitality venues including Hangar, 1903 and Escape Lounges - our solutions make travel more seamless and enjoyable for passengers and more profitable for our clients and partners.

Our name is taken from the aviation, meteorology term, ‘Ceiling and Visibility Unlimited’, which designates the perfect flying condition.

More than just a name, CAVU is our mindset. It represents all that we stand for. Our proud aviation heritage, our drive to push boundaries, and the very essence of what we do: creating seamless, enjoyable travel experiences for airport passengers.

Together, we can reach new heights. Together, we are CAVU

The Role: 

The Project Coordinator will support the Project Specialist in the execution and delivery of capital projects across CAVU’s global network. This role is essential for maintaining project timelines, coordinating cross functional teams, and ensuring that all project activities are aligned with organizational goals. The Project Coordinator will play a critical role in managing project documentation, tracking progress, and fostering communication among stakeholders.

We are looking for a highly self-motivated individual who can take initiative and drive projects forward with minimal supervision. Being a self-starter is crucial as you will often need to identify problems and devise solutions independently. Additionally, we value a team player who can collaborate effectively with various departments and external partners. Exceptional organizational skills and a keen eye for detail are vital, as

you will be responsible for capturing and maintaining accurate project information.

This role sits on the Delivery Team under Global Experiences. Experiences owns CAVU’s entire lounge business – from growth, operations, and delivery. The Delivery Team is responsible for the capital delivery of our global lounge network, which includes the development (design and construction) of our lounge product offerings, to the program and project management necessary to launch our product offerings. CAVU will be

opening 10+ lounges in AMER, EMEA, and APAC this year and this role will support development, project, and program coordination.

Role Responsibilities:

• Assist the Project Specialist in the successful delivery and execution of projects from the post-award to launch across the global network (AMER, EMEA, and APAC).

• Coordinate key milestones for cross-functional teams, including Legal, Finance, Creative, Design, Construction, IT, Growth, Trade, and Strategy, while coordinating all delivery milestones with the support of the Project Specialist.

• Ensure project risks are being properly captured in the Monday.com project boards.

• Track project item statuses, start dates, and end dates in Monday.com project boards. Support automation development and any Monday.com initiatives that are vital to team function.

• Support Monday.com project dashboard creation and maintenance.

• Partner with the Delivery Team (Head of Delivery, Project Specialist, and Project Coordinator) to produce the monthly Delivery Progress Report for the AMER and EMEA/APAC regions – capturing all relevant project updates with visual graphics, project statuses, and foreseen risks.

• Coordinate all pre-launch activities for new lounge sites and t-minus planning with all relevant stakeholders.

• Assist the Project Specialist – the Monday.com Ambassador – in leading team engagement, ensuring reporting dashboards are updated in real-time, and communications in the Monday.com platform.

• Attend project meetings and workstream calls, providing comprehensive summaries and key takeaways to ensure the Project Specialist is informed of all critical discussions and decisions by capturing these details in Monday.com.

Requirements

 Role Requirements:

• Experienced project coordination (3 years minimum) with a proven track

record of managing a broad range of projects

• 1 year minimum of automation experience in PM software and a strong understanding of dependencies

2+ years of experience using Monday.com (preferred) but any other PM softw