Workplace Coordinator

Viam is a software platform that makes it easy to turn great ideas into production-ready smart machines & robots at scale. Viam works with any hardware and has modern architecture, easy developer APIs, cloud connectivity and tools, and enterprise-grade security to give even the leanest teams the power to launch and manage their smart machine businesses.

Viam makes building, deploying, and monitoring smart machines a more flexible, affordable, and user-friendly experience, allowing developers to do more with smart machines while getting them to market faster. By making smart machines more accessible, Viam is attracting talent and investment to the industry so that more people start building automated products and services that improve our quality of life.

WORKPLACE COORDINATOR

The Workplace Coordinator is responsible for ensuring the smooth operation of the office environment, delivering a seamless experience for Viam employees, visitors, and external partners. This role will involve managing day-to-day office logistics, event coordination, and supporting employee needs. The Workplace Coordinator will be the first point of contact for guests and play a key role in maintaining a welcoming, organized, and efficient office space.

This role requires on-site presence at 1900 Broadway New York, NY 10023, Monday thru Friday 9am - 5pm ET. Flexibility needed for after-hours events or tasks related to event setup and execution.

What you’ll do:

• Greet guests at the front desk and manage visitor log
• Support and coordinate activities related to delivering the highest level of experience for Viam employees and visitors
• Support employees and assist with any office needs such as maintenance, shipping, office supplies, office equipment, etc.
•  Lead execution of in-office events, such as All-Hands meetings, game nights, happy hours, and team-building activities. Manage event logistics, including venue setup, catering, and coordinating with internal teams for a seamless experience.
• Oversee and assist with external events
• Accept and manage mail and package distribution
• Manage all matters relating to office furniture/equipment and desk assignments/relocation
• Manage and order office supplies
• Manage Fobs/Badges for employees
• Onboarding/offboarding

Who you are:

• Prior experience in customer service, office management, hospitality, or operations
• Self starter, a customer service mindset, and ability to complete tasks with little guidance
• Passionate about creating community within a space; you encourage in-office interaction, leading to a welcoming and inclusive workplace
• Strong problem-solving skills and ownership of your work
• Strong attention to detail, highly organized
• Ability to work in the office during standard operating hours
• Ability to lift up to 25 lbs

The salary for this role is between $50,000-55,000/year. Your exact offer will vary based on a number of factors, including experience level, skillset, market location, and balancing internal equity relative to peers at the company. In addition to cash compensation, Viam offers a comprehensive Total Rewards package that includes equity grants, health benefits, 25 vacation days and more.