Administrative Assistant for Parish (NE)

The Pastorate of St. John & St. Joseph, located in Frederick, Maryland, seeks candidates for an Administrative Assistant. The Office Administrative Assistant participates in a vital way to the mission of the parish. The AA will address all administrative needs, ensuring that work is done in an orderly and timely manner. This is a part-time position, working 19 hours a week over three (3) days, non-benefit eligible.

Essential Functions

• Maintains a warm, welcoming, orderly atmosphere for parishioners and others who contact or visit the church.
• Responds to phone/emails/in-person requests by providing general information regarding Mass and Confession times, parish registration, faith formation programs, sacramental programs, events,
• Handles requests for Mass Cards and assists in maintaining a database for Mass Intentions
• Distributes incoming mail for staff
• Prepares written and electronic correspondence as needed or requested; performs administrative and clerical duties for staff
• Input data in parish information systems when needed, e. parish registrations, funerals, weddings, ministry leaders/volunteers.
• Work with families scheduling baptisms, weddings, and funerals guiding them through the process and tracking requirements

Position Qualifications

• Minimum of a high school diploma or equivalent.
• The ability to speak, read, and write clear English is required.
• Excellent customer service skills.
• Excellent discretion and judgment to serve all who seek assistance and to maintain appropriate confidentiality.
• Must be able to work collaboratively with clergy, staff, and volunteers as well as effectively prioritize tasks and meet timelines.
• Computer competency in Microsoft Word, Excel, PowerPoint and Publisher and ability to learn parish-specific database systems.
• General knowledge of the Catholic Church is preferred.
• Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.
• Excellent attention to detail, good organizational and communication skills.