KIPP NYC Payroll Associate, People Operations, People Team

Company Description

About KIPP NYC

KIPP NYC Public Schools is a non-profit network of 18 free, public charter schools in the Bronx, Brooklyn, and Manhattan. We partner with families and communities to create joyful and rigorous schools in pursuit of a more just world. In 1995 we started our first middle school, KIPP Academy, in the Bronx, with a vision that every child grows up free to create the future they want for themselves and their communities. Today, our network consists of eight elementary schools, nine middle schools, one high school, and KIPP Forward, a comprehensive program to support our students and alumni in choosing and preparing for the educational and career paths that fit their goals and sense of purpose. KIPP NYC currently serves more than 11,000 students and alumni, has a staff of more than 1,000 (11 % of whom are alumni), and continues to grow!

Job Description

Position Overview:

The Payroll Associate is an essential KIPP NYC People Operations team member. Serving as a support contact for all payroll inquiries, the Payroll Associate will assist in the accurate and timely payroll processing for the KIPP NYC organization. This position is ideal for someone who is committed to continuous learning and innovation and can balance multiple high-priority projects and tasks while collaborating with their team. 

Reporting directly to the Payroll Manager on the KIPP NYC People Operations Team, the Payroll Specialist will be based out of the KIPP NYC Shared Services Team, located in the midtown Manhattan office, with the possibility of a hybrid schedule. 

General duties and responsibilities, but not limited to:

Administration

• Assist in managing  payroll-related communications, including audit requests and employee inquiries via Zendesk, and reporting in a timely and professional manner with exceptional, forward-facing, friendly customer service

• Support timekeeping policies and protocols, including electronic/manual timesheet calculation and review with approval, as well as follow-up with supervisors

• Assist in resolving payroll errors

• Support PTO and benefits tracking

• Maintain all payroll-related records and documents   

• Proven work experience as a Payroll Administrator / Payroll Specialist

• Strong numerical aptitude and attention to detail

Payroll Administration

• Assist in processing semi-monthly payrolls for salaried and hourly employees, including entering payroll changes and verifying the accuracy of all data before submission for all company entities, including garnishments and levies.

• Support developing and maintaining controls and procedures to ensure accurate and timely payroll processing, including collecting all necessary data.

• Support regular auditing of payroll procedures and preparing submissions for third-party audits. 

• Assist in coordinating with the Payroll Service Provider to support the implementation of requested changes and enhancements.

• Support year-end payroll closing procedures 

• Knowledge of federal, state, and local government regulations and reporting requirements that affect payroll processing

• Excellent communication skills, both verbal and written

Qualifications

• Bachelor’s degree required, accounting or related field highly preferred

• 2+ years’ of payroll experience required, preferably processing multiple companies simultaneously with an understanding of Accounting Fundamentals and Payroll best practices

• Experience with UKG, UltiPro, or Kronos preferred, with robust reporting skills 

• Proficiency using Microsoft Office Suite and intermediate Excel skills are required

• Meticulous attention to detail and exceptional organizational skills; ability to maintain confidentiality of sensitive information

• Demonstrated passion for and a commitment to the KIPP mission for high-quality public education and social justice

Additional Information

Compensation and Benefits:

KIPP NYC offers a competitive salary ranging from $60,000 to $69,000 per year. Salary ranges at KIPP NYC are standardized based on role level and role function. Individual salaries are determined through a lens of equity, accounting for years of experience relevant to the role and scope of responsibilities, and are benchmarked against others within the same salary band. Starting salaries typically fall in the lower half of the salary range, however they are ultimately determined by scope of the position, the candidate's relevant experience, and internal equity.

KIPP NYC offers a generous benefits package inclu