Accounts Payable Associate

Position Overview

This is a full time on site position. The Accounts Payable Associate accurately performs Accounts Payable duties according to established procedures and within designated time constraints. They serve as a liaison with departments and vendors to provide accurate and timely processing of Accounts Payable.

Responsibilities

Typical Duties include, but are not limited to:

• Entering vendor invoices against purchase orders for payment into computerized accounting software.
• Entering internal documents and external non-purchase order invoices for payment into computerized accounting software.
• Verifies appropriate approvals and supporting documentation for disbursements.
• Reconciling purchase order differences between receiving, quality, purchasing and accounts payable organizations.
• Reconciling Accounts Payable control account and various prepaid expense accounts.
• Responding to vendor and internal customer inquiries.
• Voucher filing and scanning preparation.
• Assisting with month end entries, handling mail, and gathering auditor requests.
• Other duties as may be assigned.

Required Experience/Qualifications

• Associates degree in accounting or related field with one year of work experience or college certificate in accounting/bookkeeping with one year of work experience or high school diploma with five years of experience. Will consider other related certifications in lieu of experience.
• Experience must be in Accounts Payable or equivalent level accounting position.
• The candidate must have general knowledge of accounts payable processing.
• Strong attention to detail and accuracy.
• Basic understanding of Microsoft Excel.
• Excellent written and verbal communication skills and the ability to solve complex invoice discrepancies.
• Ability to concurrently perform multiple assignments
• This position also requires a person who is self-motivated, and analytical.
• Must work well in a team environment.

Preferred Experience/Qualifications

• Understanding of Generally Accepted Accounting Principles
• Experience with Costpoint/Deltek ERP system, particularly the AP module.
• General knowledge of sales tax rules and regulations

Special Requirements/Security Clearance

• None

Physical Demands

•  The role is primarily sedentary and involves working in an office environment. Limited physical exertion is required.