Sr. T&E Associate

Rise above. Are you ready to take human possibility to a new dimension with us?

Supernal is an Advanced Air Mobility (AAM) company that’s developing an electric vertical take-off and landing (eVTOL) vehicle and the ground-to-air ecosystem to support the emerging industry. By creating a sustainable, integrated, and human-centered ecosystem, we are committed to taking a thoughtful and responsible approach to entering the AAM market with a product that meets the high level of safety and reliability in today’s air transportation system.

The future of mobility starts with people. We believe in creative thinking and collaboration to help build a better mobility experience for everyone, improving people’s ability to move – whether for work or play. Join our dynamic team as we strive to be a part of something greater where potential powers tomorrow!

Supernal provides an inviting open-space workplace designed to foster collaboration, which aligns with one of our core values. This position is required to work on-site 5 days a week.

What we do: 

The Sr. T&E Associate owns the end-to-end employee expense lifecycle across SAP Concur and our corporate card program. You’ll administer Concur, review and audit expense reports, ensure policy compliance, support monthly close, reconcile related GL accounts, and drive continuous improvements that keep our T&E processes compliant, efficient, and audit-ready for a fast-moving aerospace R&D environment. 

What you can do:

SAP Concur System Administration 

• Serve as day-to-day SAP Concur administrator, managing user provisioning, workflow approvals, expense types, audit rules, cash advance settings, and sandbox testing of new features 
• Maintain integrations with SAP S/4HANA (employee master data, cost centers/WBS, GL mapping) and coordinate fixes with IT support 
• Build and schedule Concur Intelligence/Analytics dashboards and reports (aging, compliance, top violators, missing receipts) 

Expense Review & Policy Enforcement 

• Help maintain Supernal’s T&E policy and procedures; recommend rule updates based on spend/risk analysis. 
• Review, audit, and post employee expense reports for accuracy, receipts, and policy compliance; coach employees on corrections 
• Monitor spend categories (airfare, lodging, per-diem, mileage, meals, R&D tools) and enforce allowable/non-allowable rules 
• Investigate exceptions, duplicates, and potential misuse; escalate and document resolutions with Accounting and HR 

Corporate Travel & Card Program Management 

• Manage corporate travel and P-Card programs end-to-end: vendor negotiations, rate management, compliance monitoring, and employee support 
• Act as liaison with card issuer for new cards, limits, MCC controls, delinquency management, and dispute resolution 
• Reconcile card feeds to Concur and SAP; ensure timely expense submission and statement settlement  

Employee Reimbursements & Vendor Records 

• Oversee travel and expense reimbursements and invoices for employees, including contractors, ensuring accuracy, timeliness, and compliance 
• Process out-of-pocket reimbursements and resolve returned or rejected payments 
• Maintain accurate AP vendor/employee records tied to reimbursement workflows 

Financial Close, Reconciliation & Audit Readiness 

• Prepare monthly journal entries (credit card clearing, employee advances, reimbursements, T&E accruals) 
• Own reconciliations for T&E-related GL accounts; investigate variances and propose adjustments 
• Support internal and external audits with samples, policy documentation, and process narratives; maintain SOX-aligned controls 
• Policy Management & Continuous Improvement 
• Maintain and update all T&E policies, procedures, and documentation in Confluence to ensure accessibility and compliance 
• Recommend policy updates based on spend analysis and risk trends 
• Partner with Procurement, FP&R, Tre