Job Description Summary

The Sr. Administrative Assistant provides comprehensive support to the VP/GMs of the Specimen Acquisition and Lab Specimen Management Platforms as well as 3 other WW Leadership Team members. This role is responsible for managing complex calendars, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events.

The assistant also plays a key role in preparing professional presentations and managing departmental logistics, including onboarding new hires and supporting promotional material workflows.

Job Description

We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self.

Become a maker of possible with us.

Key responsibilities will include:

• Proactively manages complex calendars with competing priorities to keep leaders abreast of meetings and tasks and to ensure they have the information necessary to effectively navigate through their day.
• Processes incoming calls and determines level of importance and urgency and elevates appropriately.
• Schedules business travel and accommodations and reconciles and maintains expense reports.
• Processes incoming and outgoing mail; Monitors email communication for appointments and commitments. Reconciles and submits bills for payment via SAP.
• Has significant personal interaction with Sr. Leadership and all levels of the organization; must be able to effectively communicate and appropriately represent the organization and this executive.
• Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
• Creates/updates departmental files. Assembles, compiles and maintains data as directed for regularly scheduled reports and presentations and ad hoc projects
• Organizes, coordinates and attends staff meetings, as requested, to document all pertinent information either electronically onto a laptop, on flip charts or other forms of note taking
• Creates high quality PowerPoint presentations and Excel spreadsheets and maintains org charts
• As a member of the Administrative team, will also be called upon to serve as back up for other executives.

About you:

To be successful in this role, you require…

• Demonstrating the ability to effectively communicate across all organizational levels, actively listen to colleagues and stakeholders, facilitate productive meetings, and build strong professional relationships that foster collaboration and team success.
• Consistently applying diversity, equity, and inclusion principles when executing tasks, making decisions, and interacting with team members; actively seek diverse perspectives and create inclusive environments where all voices are valued and respected.
• Maintaining the highest standards of integrity when handling sensitive information, exercise appropriate discretion in communications, and demonstrate trustworthiness with confidential data through consistent adherence to privacy protocols and ethical guidelines.
• Excelling at independently managing multiple high-priority tasks and complex projects simultaneously with minimal supervision; demonstrate strong self-direction, proactive problem-solving, and the ability to meet deadlines even when faced with ambiguous requirements.
• Exhibiting expert-level skills with Microsoft productivity suite (Teams, SharePoint, Excel, Word, PowerPoint) combined with strong IT troubleshooting abilities; quickly identify and resolve technical issues while providing clear guidance to team members on technology best practices.

Education and experience required:

• Minimum of a High School Diploma with formal training or equivalent work experience required
• A minimum of five years of administrative assistant experience

Preferred Experience:

• College degree a plus but not a requirement
• Experience supporting multiple leaders in a multi-functional, fast-paced environment, preferably at a progressively responsible and/or corporate level

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