Foundation Program Assistant - Bilingual skills desired but not required

Who we are: CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible.

CCOF is a nonprofit organization governed by the people who grow and make our food. Founded in California 50 years ago, our roots now span the breadth of North America, and our presence is internationally recognized. We are supported by an organic family of farmers, ranchers, processors, retailers, consumers, and policymakers. Together, we work to realize a future where organic is the norm.

 

Position Summary:

Interested in helping farmers and ranchers go and stay organic? The CCOF Foundation is seeking a motivated, passionate, detail-oriented Program Assistant who provides administrative support to the Foundation programs and grant application processes by coordinating grants, maintaining grantee data, communicating and supporting applicants and grantees, and outreach for Foundation programs including, the Organic Transition Program, Bricmont Hardship Assistance, and Future Organic Farmers.  

You will be highly organized and enthusiastic about customer service. The Program Assistant works collaboratively with the entire CCOF Foundation team to further CCOF’s mission of advancing organic agriculture for a healthy world!    

 

This is a full-time, non-exempt position reporting to the CCOF Foundation Grant Manager. This is a California-based remote or in-office position. California Central Coast-based is preferred but not required.   

 

The initial application review date is January 13, 2025. 

 

Essential Responsibilities: 

• Contribute to all key aspects of the CCOF Foundation’s granting work, including but not limited to creating, updating, reviewing, evaluating, and scoring applications, payment administration, progress reporting, and data maintenance. 

• Assist applicants and grantees with clear, accessible, written and verbal communication for questions, inquiries, application process, follow-ups, annual and final reports. This support is provided through email, desktop texting apps, phone calls, video chats, and on occasion, in-person meetings.  

• Administer and maintain up-to-date grantee documentation, including but not limited to all application collateral and grant expenditure receipts.  

• Maintain grantee metrics, data gathering, and documentation.  

 

Specific Duties  

• Maintain updated grant award information in all systems (Foundant, Excel, Salesforce). 

• Maintain updated documents and templates for all grant processes. 

• Assist with gathering, updating, editing, and formatting grantee project descriptions, bios, and media.  

• Create and send grant-related mailings including welcome packets and checks.  

• Assist with the administration of granting software (Foundant and Salesforce), including setting up grant applications, reviewing submissions, selecting recipients, monitoring progress reports, and ensuring compliance with grant guidelines, all while utilizing the software's features to streamline the process and maintain accurate records.  

• Coordinate program application and promotion dates and CCOF Foundation website updates with Marketing and IT departments. 

• Support creating promotional content and communicate with the Marketing team for grant promotion. 

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