Senior Accounting Assistant, Accounts Receivable

About the American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients.  The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Summary: The Senior Accounting Assistant, Accounts Receivable (AR) must possess the ability to execute a full range of AR tasks and responsibilities that include but are not exclusive to the following: manual cash receipts application (with a specialty in Lockbox processes), customer invoicing through multiple accounting AR systems, knowledge and understanding of processing cash receipts associated with deferred revenue and future revenue recognition. Assist with cash and other related GL account reconciliations. Assist with cash reconciling research, journal corrections, payment analysis, invoice cancellations/credit memos, refunds, and other adjustments associated with cash receipts and invoicing. Review and reconcile customer receivable accounts in accordance with established ACS procedures and guidelines. Assist with providing excellent and timely resolution to high volume AR requests from internal and external customers via AR designated phone and email box aliases. Assist with sensitive ACS EIN and banking information for the purpose of completing AR vendor forms, AR vendor website registrations and third-party electronic pay participation program acceptances/declines.

This non-exempt position will report to the Manager, Accounts Receivable in the Division of Administration, Finance and Facilities Department. The anticipated salary range for this position is $55,000 - $65,550 (commensurate with related experience). It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

Responsibilities:

• Respond to high volume requests from internal and external customers via email, over the phone or in person in a tactful and professional demeanor within established times.
  
  
• Assist AR Manager with the completion of AR statement requests, vendor forms, AR online vendor registrations and electronic payment participation program acceptances and declines. Maintain AR listing of all third-party credit card payment remitters, related website logins, completed vendor forms and other e-pay program acceptances and declines.
  
  
• Manual processing of all cash, checks, lockbox receipts and credit card transactions that come into Accounting. Enter/post cash receipts to appropriate customer accounts or verified GL account coding via Aptify and Microsoft Business Central. Verify accuracy of GL account coding before entering/posting. Prepare pdf cash receipt files with support document for review.
  
  
• Generate invoices for ACS, its subsidiaries and partners for various products and services utilizing Aptify or Microsoft Business Central. Interacting with staff to ensure the appropriate product/service is being billed and revenue is being recorded to the appropriate GL coding.
  
  
• Complete AR adjustments related to cash receipts and invoices: payment transfers, NSF checks, stop payments, and chargebacks, pricing discounts/adjustments, credit memos and cancellations, ensuring proper documentation for processing via Aptify and Microsoft Business Central for review. Also, process check, and credit card refunds via Aptify and Microsoft Business Central ensuring complete documentation and approval from appropriate staff.
  
  
• Prepare and generate the monthly billing of our Association Management (AM) fees and reimbursable expenses invoices. Ensure invoices are completed timely for final review by Conference & Meeting AM Team. Ensure all requested changes are made and final posting of invoices are completed for the month end close.
  
  
• Participate in the monthly close process of Accounts Receivable and the Accounting department. Complete internal AR team monthly transactions reconciliation for all cash receipts. Review, follow up and resolve unbatched Aptify cash receipts activity. Complete department reconciliations for the cash receipts clearing account and Aptify prepaid account. Complete the submission and posting of all general journals related to cash receipts accounts receivable activity.
  
  
• Provide audit support and other accounting support as