Administrative Associate 3-Medicine (Hematology)

Market Range: 06

Hiring Salary: $19.67/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  Under the direction of an assigned supervisor, the Administrative Associate 3 performs a wide range of complex administrative and clerical duties in support of the Department of Medicine.

1. Serves as the administrative support to the assigned divisions concerning matters of the staff, Postdocs and faculty while monitoring and instructing Citi training, HIPPA, ECR, purchasing, time management, IRB/IACUC preparation for submission through DASH/Oracle, grant submission through the Cayuse system, financial and other University policies and procedures to ensure adherence.
2. Assists with the coordination of faculty recruitment, faculty certification, and promotion processes. 
3. Complies and analyzes data required for administrative and financial reports including GME-specific reports. 
4. Coordinates division events- including but not limited to conferences, seminars, and routine department meetings.
5. Purchases and maintains inventory and equipment for various areas. 
6. Maintains relationships with various community organizations, agencies, and hospitals.
7. Assists with the financial and personnel operations of the division.
8. Monitors budgets for division state-funded accounts and grants.
9. Processes accounts payables and receivables including procurement card purchasing and reconciliation. 
10. Assists with acquiring articles from journals, books, and other material for faculty use in teaching.
11. Assists with training of new administrative support and departmental staff.
12. Performs other duties as required and assigned.

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative support experience performing duties as described; OR Associate’s Degree and two (2) years of administrative support experience; OR a combination of education and experience to equal four (4) years. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient computer skills in all aspects of Microsoft Office and medical terminology.
• Ability to work independently and adapt to changing priorities.
• Ability to communicate effectively.