ADMINISTRATIVE ASSISTANT III - SES - 79010526

Requisition No: 844909 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 79010526

 Pay Plan: SES

Position Number: 79010526 

Salary:  $45,000.00 - $50, 000.00 

Posting Closing Date: 02/24/2025 

Total Compensation Estimator Tool

OFFICE OF THE GENERAL COUNSEL
ADMINISTRATIVE ASSISTANT III - SES
Position Number: 79010526
Hiring Salary: $ 45,000.00 - $50,000.00

** Open Competitive**

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

 

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

 

The General Counsel’s Office has many areas of business and administrative law.

 

The Work You Will Do:

Under the direction of the Executive Assistant this position will perform in a highly responsible manner providing support to the General Counsel, Deputy General Counsels, and Office Manager. The duties of this position are broad in objective and integrate the diverse functions of the Office of The General Counsel. Work includes the performance of duties involving independent formulation and analysis, with the ability to recommend and follow through with a course of action. The employee must be productive under a tight time frame, balance multiple and competing priorities, and maintain a goal-directed behavior and performance, sometimes under stressful conditions.

 

Your Specific Responsibilities:

Duties include but are not limited to:

 

• Prepares and maintains highly complex legal documents and correspondence, including drafting correspondence/motions/notices/orders. Prepares hearing materials as need.
• Assists with coordinating witnesses, or parties for hearings.
• Drafts outgoing correspondence for review and action by the Deputy General Counsels.
• Assists with tracking incoming documents and maintaining them for retrieval purposes. Prepares outgoing mail and processes incoming mail.
• Assists with accepting subpoenas and summons from the security desk.
• In coordination with the Executive Assistant, receives and welcomes visitors, identifying the reason or nature of business.
• Maintains accurate schedules and calendars for attorneys, scheduling meetings and appointments and keeping attorneys informed of upcoming meetings and deadlines. Also, may assist with travel for the executive office.