Head of Finance Operations, FP&A (f/x/m)

Your mission

As a key member of our team, reporting to the CFO, you will play a critical role in ensuring the accuracy and integrity of financial transactions, and the availability of financial insights to the Senior Management Team (SLT).  

You will be responsible for overseeing and the execution of all financial operations, supporting strategic decision-making, and contributing to the overall success and scale-up of the company. 

Key responsibilities listed, but not limited to: 

Financial Planning and Analysis / FP&A:  

• Ensure process standardization and clear understanding of the budget planning process, based on integrated planning that aligns our budget with strategic goals and measures performance against those goals:
• Support departments in the budget planning cycles 
  • Regular provision of clear budget vs.actuals trackersper department / study
  • Monitoring and regular follow up on any deviations of the performance vs. Budget planned and provision of justification for SLT in case of shifts or budget amendments required  
  • Ensure accruals are supported and accurate and full transparency of deposits outstanding
  • Conduct regular financial forecasts based on operational activity progress and changes
• Ensure monthly updated transparency of budget vs. actuals, and upon request updated for SLT
• Monitor financial deviations to the approved budget and indicate timely mayor financial deviations

Contract / Purchase to Pay   

• Support the contract negotiation with regards to commercial terms & conditions / payment schedules / billing plans. Monitor if contract within budget 
• Ensure internal contract approvals are managed and documented (budget/legal/finance) before signature process starts
• Coordinate maintenance and accuracy of central contract repository
• Ensure process simplification and standardization for the invoice to pay process
  • Ensure pending liabilities are transparent incl. approval and payment status 
  • Ensure Invoices received are approved according to defined delegation of authority
• Ensure payments are done by due date and provide transparency thereof
  • Approvers are chased for pending items
  • Provide transparency on status of late unpaid invoices incl. reason for hold 

Accounting and Reporting:  

• Ensure accurate and timely financial accounting on an ongoing basis, for GmbH and intercompany charges with US subsidiary
• Coordinate the accounting activities internally done and the activities outsourced
• Ensure compliance with all relevant accounting standards and regulations
• Reassure accurate and timely financial statements, including income statements, balance sheets, and cash flow statements and support audits of such
• Prepare, analyze, and review monthly, quarterly, and annual financial reports for both German and U.S. entities
• Prepare reports