Administrative Assistant - Entry Level

General information

Country USA State Texas City Irving

Descriptions & requirements

About the role:

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude, apply today.

What’s in it for you:

• Compensation starting at $19.78/hour
• Health, Dental and Vision coverage to best fit your needs, including a plan that takes $0 out of your paycheck + 401(k) with company match 
• Be the go-to person for any office needs 
• Every day is different – diverse range of tasks and duties  
• Build relationships and support leadership 
• We win wherever we go – Voted a Fortune 100 Best Companies to Work For (2023) and Forbes America’s Best Employers (2022)

What you’ll be doing:

• Office Management
  • Support events and employee engagement efforts in your office 
  • Assist with onboarding new hires in your office
  • Communicate with Facilities department and property manager 
  • Order and maintain office supplies
  • Oversee the overall cleanliness of the office
• Leader Support 
  • Manage and maintain the manager’s schedules 
  • Create weekly and monthly Sales reports 
  • Complete expense reports for manager
  • Coordinate travel arrangements with TQL’s Travel Team
  • Other tasks as needed to help save leadership time
• Reception Support
  • Greet and escort job applicants through their onsite interviews
  • Prepare and distribute agendas for department meetings
  • Screen incoming calls and transfer to appropriate individuals
  • Pick up packages and mail, and distribute to the office

What you need:

• 1+ years of experience in customer service, front of office, or related field
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment 
• Organized with a strong attention to detail
• Proficient computer skills – Outlook, Word, Excel, PowerPoint
• Adaptable to changing priorities
• Have a professional attitude and confidentiality

Where you'll be: 1320 Greenway Drive, Irving, TX 75038

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.

About Us
Total Quality Logistics (TQL) is one of the largest freight brokerage firms in the nation. TQL connects customers with truckload freight that needs to be moved with quality carriers who have the capacity to move it. 
As a company that operates 24/7/365, TQL manages work-life balance with sales support teams that assist with accounting, and after hours calls and specific needs. At TQL, the opportunities are endless which means that there is room for career advancement and the ability