Office & Admin Specialist Sr. - Administrative Coordinator

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Office & Admin Specialist Sr. - Administrative Coordinator

Institution:

Minnesota State System Office

Classification Title:

Office & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

St. Paul

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$21.90 - $31.21

Job Description

Under general supervisor the Administrative Coordinator manages NextGen Student contracts and budget processes and supports the NextGen Student Project Team. This position ensures the project meets community expectations and maintains operations by providing high-level administrative and office management to support this large NextGen project including budgeting, accounting, contracts, communications, purchasing, operations, inquires, technology, and project management. This position will oversee administrative support functions to ensure efficient and effective operations.  

Salary Range:

$21.90 - $29.65/hourly ($45,727 - $61,909/annually)

Minimum Qualifications

• Accounting/bookkeeping experience in managing budgets, paying invoices, and creating purchase orders.

• Proficiency in standard computer software programs for word processing, presentations, spreadsheets, and databases sufficient to create, modify and protect them, as well as having content in the proper format and free of numerical, financial, spelling, or grammatical errors. This includes experience with accessibility checker software for Word, Power Point, and PDF.

• Business English skills sufficient to speak, read, write, prepare, and edit materials, using correct and error- free spelling, punctuation, grammar, and typing.

• Effective customer service/human relations skills sufficient to interact with others in a professional, respectful, and efficient manner.

• Ability to analyze and make recommendations to management for new or revised administrative, financial, and/or program practices and procedures for smooth and efficient office operation.

• Ability to deal with highly confidential information.

• Demonstrated ability to work independently. 

Preferred Qualification 

• Bachelor's degree

• Five (5) years working as an administrative assistant, office manager or similar occupation that included budget management and meeting or event logistics.

• Experience writing and executing department inter/intra agency agreements, professional services contracts, and subscriber agreements.

• Experience with e-procurement and automated contracting and event registration processes.

• Ability to analyze financial data and research credible content for written reports or verbal presentations.

• Ability to manage multiple tasks/projects and deadlines simultaneously.

• Knowledge of Minnesota State or State of Minnesota agency policies and procedures. 

Other Requirements

n/a

Work Shift (Hours / Days of work)

Monday - Friday, 8:00am - 4:30pm

Telework (Yes/No)

Hybrid

About

Minnesota State is committed to attracting, retaining, and developing talented employees who serve our 270,000 students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 14,200 dedicated faculty and staff focused on student success.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

07-02-2025

Position End Date:

Open Date:

05-19-2025

Close Date:

06-09-2025

Posting Contact Name:

Shane Moore

Posting Contact Email:

mc0691rm@minnstate.edu