Executive Administrative Assistant

Executive Administrative Assistant

**Immediate Opportunity**

CSEngineering is looking to add an Executive/Senior Administrative Assistant to our growing team! The Executive/Senior Administrative Assistant Engineer shall provide support the Senior Leader and oversee and manage the daily operations of the Front Office effectively and efficiently.

JOB RESPONSIBILITIES

• Support the Senior Leader and oversee and manage the daily operations of the Front Office effectively and efficiently.
• Support the planning and executing conference(s) or event(s), including but not limited to:
  • a) Ceremonies (Retirements, Promotions, Awards, etc.)
  • b) Office Training
  • c) Orientations
  • d) Off-site meetings
• Provide advice and recommendations to the Director, Deputy Director, and Chief of Staff, DCSA on all matters related to the coordination, integration, and synchronization, of staff actions, events, and activities personally affecting and involving the DCSA Immediate Office.
• Assist the Director, Deputy Director, and Chief of Staff in the execution of all matters pertaining to strategic visits and communication.
• Relieve the Director, Deputy Director, and Chief of Staff of detailed planning relating to a wide variety of complex communications issues and messaging initiatives.
• Develop, coordinate, manage, lead, and deliver multiple, critical, daily and weekly strategic activities and communications on behalf of the Director.
• Attend high-level internal and external meetings and briefings with, or for, the Director, Deputy Director, and Chief of Staff and takes notes, documents actions, follows up as required and monitors action through to completion.
• Independently create and brief messages/presentations to DCSA senior leadership, as well as to the total DCSA workforce (i.e., town halls).
• Develop plans and objectives for assigned projects. Initiate and conduct studies and analyses on projects, issues, and problem cases. As requested, take and/or coordinate with senior officials at headquarters and/or operational levels to assure that actions are in keeping with the Director's philosophy and priorities.
• Identify areas needing emphasis and exercise executive guidance to ensure programs and initiatives accurately meet expectations.
• Monitor and correlate internally assigned initiatives and taskers; ensure that all relevant DCSA offices have been assigned or informed of requirements. Monitor DCSA organizations' progress toward meeting such suspense dates in a timely manner.
• Review work products from DCSA organizational elements that respond to front office suspense dates, ensuring they contain complete information that is responsive to the incoming tasking. Incorporates interrelated products and responses from various DCSA organizations into overall response for the Director's approval. Ensures these DCSA work products incorporate the Director's instructions, and that they are aligned with DCSA priorities.
• Attend DCSA and OSD meetings with the Director, Deputy Director, and Chief of Staff. Additionally, the Executive/Senior Administrative Assistant shall follow up within DCSA and with Under Secretary of Defense for Intelligence (USD(I)) and Deputy Under Secretary of Defense for Intelligence and Security (DUSD(I&S)) staff officers on action items resulting from those meetings to ensure common understanding of substantive requirements and suspense dates. Respond to, substantive inquiries from USD(I) and DUSD(I&S) staffers regarding DCSA Transformation Plan, DCSA Strategic Plan, complex program issues, Congressional inquiries and other important or urgent issues that would otherwise be addressed to the DCSA Director, Deputy Director, and Chief of Staff.
• Manage numerous high priority special projects for the Director, Deputy Director, and Chief of Staff. These highly complex projects are of critical importance to DCSA and the leadership of the DoD. These projects require substantial and detailed research and offer the opportunity to make recommendations.
• Shall possess excellent and professional verbal and written communication skills and provide well-written, articulate responses to compliance issues.
• Additional tasks the Executive/Senior Administrative Assistant may perform include but are not limited to:
  • a) Training and development
  • b) On-boarding/Off-boarding of civilian employees, which sh