Talent Acquisition and Onboarding Assistant

Position Title

Talent Acquisition and Onboarding Assistant

Employee Type

Regular

Office/Department

Human Resources

Work Environment

Loyola University Maryland Main Campus

Job Type

Full time

Benefits at Loyola

https://www.loyola.edu/department/hr/benefits/

Compensation Range

$21.70 - $27.13

Anticipated Start Date

12/15/2025

If Temporary or Visiting, Estimated End Date

Position Duties

The Program Assistant provides vital administrative support to the Office of People and Culture on the Employee Experience team. This role involves providing a diverse range of administrative support while balancing multiple priorities in support of office and University goals. This position is ideal for someone who is highly organized, proactive, and eager to contribute to a collaborative environment.

Essential Functions

Position Duties:

Serving as the primary point of contact for all departmental inquiries, the program assistant plays a key role in maintaining an organized and welcoming office environment. Core duties include but are not limited to answering and responding to emails and phone calls; drafting routine correspondence; taking and/or transcribing meeting minutes; performing data entry; creating spreadsheets, presentations, documents, files, and records; and sorting and distributing incoming mail; scheduling repairs and coordinating maintenance for the office; preparing invoices and ensuring timely payment; managing schedules and calendars to include scheduling events; managing supply orders and inventory; and website updates and maintenance.

Duties include but are not limited to:

Recruitment Support

• Monitor and respond to general talent acquisition email inquiries daily.

• Review job descriptions and job description addendums for accuracy and consistency with the University’s job architecture

• Review job postings to ensure consistency with the approved job descriptions

• Develop search timelines and post job openings to external venues

• Coordinate with hiring managers to complete budget transfers for recruitment advertising, as needed

• Screen interview pools to confirm candidate eligibility based on minimum qualifications

• Monitor open searches to ensure they are progressing as planned

• Monitor job postings for candidate dispositioning and closure

• Provide annual updates to the Recruitment Guide

Onboarding Coordination

• Coordinate and oversee completion of new hire onboarding (e.g., background checks, welcome communications, I-9 processing, technology requests, new hire photos, campus tours, new hire Evergreen ID cards, parking information)

• Maintain on campus employee housing information

• Oversee and coordinate completion of employment verifications

• Assign and ensure completion of assigned new hire and compliance training

Compliance and Reporting

• Proactively monitor and manage I-9 audits and reverifications

• Coordinate and proactively monitor the scheduling and completion of exit interviews for voluntary separations

• Complete unemployment claims

• Coordinate labor law posters – ordering and placement on campus

Administrative and Program Support

• Submit vendor invoices for payment

• Update and maintain talent acquisition and onboarding related web content

• Manage general communications from the Office of People and Culture

• Coordinate room reservations and catering for Office of People and Culture events

• Assist with revisions and maintenance of Office of People and Culture website and social media content

Education Required

High School diploma or equivalent

Education Preferred

Field of Study

N/A

Other Professional Licensures

N/A

Work Experience

Describe Required Experience

Minimum of 1 years related experience required.

Required Knowledge, Skills and Abilities

Knowledge of office practices, procedures, systems, and equipment. Ability to answer multiple phone lines while maintaining poise and providing first-rate customer service. Proficiency in Microsoft Office products (i.e., Word, Excel, PowerPoint, Outlook, etc.) and data systems. Excellent written and oral communicat