Executive Assistant

Axos Bank

Target Range:

$75,000.00/Yr. - $89,000.00/Yr.

Actual starting pay will vary based on factors including, but not limited to, geographic location, experience, skills, specialty, and education.

Eligible for an Annual Discretionary Cash Bonus Target: 10%

Eligible for an Annual Discretionary Restricted Stock Units Bonus Target: 10%

These discretionary target bonuses may be awarded semi-annually based upon your achievement of performance goals and targets.

About This Job

Axos Bank is seeking an Executive Assistant who will report to the CFO & CAO of Axos Financial, Inc. (“ Company”). This individual will perform general administrative duties for the CFO & CAO and accounting and finance department, including managing the Executives’ schedules, arranging travel, preparing reports, and coordinating meetings. This person will be involved in the administration of the Junior Staff Accountant (JSA) and intern programs, the administration of the company credit card program, ensuring compliance for all management directives, coordinating on strategic initiatives and PROMS for the department, and follow up on key tasks for the CFO/CAO. Confidential information may be shared during strategic planning sessions and reporting to the Board and other leadership and a professional handling of such information is required. Independent judgment and strong organizational and communication skills are critical to plan, prioritize and organize diversified workload.

Responsibilities:

• Schedule and organize complex activities such as meetings, travel, board meetings, conferences and department activities for all members of the department
• Prepare and submit Executive’s expense report by collecting necessary documentation and ensuring accuracy in compliance with the Company’s travel and expense policy
• Organize internal events such as private dinners and receptions of less than 50 attendees
• Greet and check-in prospects, clients, candidates, and other guests for meetings and events
• Create and edit various documents and decks for internal and external presentations and events
• Manage the administration of the JSA program by pre-screening candidates, organizing rotations, assigning mentors, ensuring consistency of goals across participants, organizing trainings (including content and scheduling), interviewing candidates, and reporting feedback and improvements to the CFP/CAO
• Reconciling expense reports and coordinating with accounts payable and Corporate Cards; managing the Corporate Credit Card program for the company including following up on compliance
• Assist in Accounting and Finance vendor management (ensuring proper purchase orders created, notifying team of relevant changes)
• Ensure necessary tools and supplies are available to the accounting team as needed
• Create and develop visual presentations and spreadsheets
• Re-organize X drive and create autonomy and instruction on maintenance
• Draft presentations and research items including Proofreads copy for spelling, grammar and layout, making appropriate changes
• Executing special projects as necessary and administrative tasks as needed
• Assist in onboarding new hires as needed.
• Maintain a daily physical presence in the San Diego Office

Qualifications:

• Bachelor's degree (preferred)
• 2+ years of administrative or office experience
• Strong verbal and written communication skills
• Proficient in MS Office
• Able to handle sensitive information with confidentiality and utmost discretion
• Able to multitask and adapt to rapidly changing situations

Axos Employee Benefits May Include:

• Medical, Dental, Vision, and Life Insurance

• Paid Sick Leave, 3 weeks’ Vacation, and Holidays (about 11 a year)

• HSA or FSA account and other voluntary benefits

• 401(k) Retirement Saving Plan with Employer Match Program and 529 Savings Plan

• Employee Mortgage Loan Program and free access to an Axos Bank Account with Self-Directed Trading

About Axos

Born digital-first, Axos delivers financial tools and services that allow individuals, small businesses, and companies to access and manage their money how, when, and where they want. We’re a diverse team of dynamic, insightful, and independent innovators who are excited to provide technology-driven solutions that offer unbeatable value to our customers.

Axos Financial is our holding company and is publicly traded on the New York Stock Exchange under the symbol "AX" (NYSE: AX).