Legal Administrative Assistant

Overview

McGuireWoods LLP has an opening for a Legal Practice Assistant in our D.C. office. Support includes assisting attorneys with legal and administrative tasks such as time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management, e-filing in both state and federal courts, and other special projects.

 

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Manage document revisions, agreements and other filing/legal documents.
• Coordinate mailings, deliveries, copy jobs, and court (paper and electronic) filings where appropriate.
• Prepare, edit and format legal document shells and correspondence.
• Transactional practices: prepare closing documents, signature pages, and binders.
• Litigation practices: assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
• Make travel arrangements as required.
• Enter attorneys’ time into the time management system accurately and as needed; verify client/matter numbers and practice codes.
• Manage attorney calendars, email traffic, phone calls, and mail.

Qualifications

• Requires high school diploma or GED and 3-5 years of legal assistant experience or an equivalent combination of education and experience.
• Strong interpersonal skills and professional demeanor with the ability to work under pressure and in a detailed, deadline-driven environment.
• Technical proficiency with Microsoft Office applications, strong word processing ability, and strong proof-reading skills desired.
• Excellent planning and organizational skills.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Possess a high degree of flexibility and ability to adapt to changing needs.