Executive Assistant

Join the Weisiger Group Team

As a family-owned company under our fourth generation of leadership, we have built our business based on the principles of trust, integrity, and a desire to help our customers and employees succeed.

Since 1926, we’ve supported the strength of our communities by supplying equipment for critical infrastructure and commerce, and by funding programs that advance social and economic vitality. Being around for nearly 100 years means we change and pivot to capture opportunities and avoid challenges. We make smart investments in our company and continuously improve as part of our vision to be a trailblazing company that’s built to last. 

We’re looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we’re committed to providing a work experience that helps our team grow to their full potential. 

Join a leading solutions provider and be a part of a group of highly skilled technicians, sales and support team members who exist to serve as a trusted partner to our customers, communities, and fellow employees.

Summary 

The Executive Assistant provides support to the business and typically manages different and conflicting objectives, projects and/or activities at once.  The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.  The position requires a high level of competency on administrative and clerical support skills, as well as interpersonal and communication skills.  A high sense of confidentiality and trust is required due to the sensitive nature of the information and the correspondence for which this position is exposed. 

Essential Functions

• Integrate with the executive and leadership team to quickly assimilate and work with current EA to enable smooth transition of responsibilities.
• Seek opportunities to create value for the leadership team and reduce the administrative burden as appropriate.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of meetings.
• Communicate and handle incoming and outgoing communications on behalf of the executive and managers as needed.
• Assist executive and management team with preparation of presentation materials.
• Review, compile, and summarize miscellaneous reports and documents; prepare documents and outgoing mail as necessary (writing and editing skills required).
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Arrange travel schedule and reservations for management as needed, including coordination of company airplane.
• Effectively partners with other Executive Admins on shared or common processes and projects
• Expense report preparation, submission, and follow-up throughout approval stages for multiple managers.
• Create Purchase Orders and goods receipts to pay invoices, charging to appropriate cost centers and GL codes.
• Responsible for sending recurring email reminders and reports to team and managing several due dates.
• Record meeting minutes as needed.
• Coordinate with external vendors to secure offsite meeting spaces, activities, and/or catering on a regular basis.
• Order office supplies, business cards, branded apparel, and signage for the Construction team at multiple branches, as requested.
• Maintain product literature stock and work with marketing department to stock more as needed.
• Coordinate and/or assist with employee and customer meetings and events (examples - trade shows, open houses, cookouts).
• Serve on Company committees as requested (examples – CTE Kickoff, Employee Appreciation)
• Lead and facilitate meetings
• Perform related duties as required. 

Supervisory Responsibilities

This job has no supervisory responsibilities. 

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

• Discrete, agile-minded, a direct communicator, highly organized and committed to the vision and values of CTE
• Confident but humble; willing to “roll up sleeves” to help get the job done
• Ability to quickly assimilate and integrate with the team, creating opportunities to support the team
• Highly resourceful; strong emotional intelligence, sel