Office Administrator

United Charter High Schools is committed to academic excellence in a welcoming, safe school environment. We develop, enlighten and challenge a range of learners to critically and creatively solve problems inside their classrooms, in their communities and out in the world. Through a rigorously structured system of teaching and learning, students advance their understanding of science, math and humanities concepts and master content, knowledge and skills, while project-based experiences spark their civic imagination and appetite for advocacy leadership.

At any of our 7 charter high schools (Advanced Math and Science / Humanities) across the Bronx, Brooklyn and Queens, students receive personalized academic and social emotional support, have access to a range of clubs, sports teams, leadership opportunities and internships, and maintain a focus on college and career readiness.

Position Summary:

United Charter High Schools is seeking a dynamic, organized, and creative Office Manager/Administrative Assistant to support the daily operations of our Central Office. Serving as the face of the organization, this individual will ensure smooth office operations, provide high-level executive support, and contribute to school and community engagement through events and communications.

The ideal candidate is proactive, tech-savvy, and able to balance administrative, creative, and logistical responsibilities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage scheduling and calendars for CEO, CFO/COO, and CAO.
  
  
• Prepare agendas, presentations, board packets, and meeting materials.
  
  
• Support CEO with Student Advisory Council (SAC) meetings and events.
  
  

Create and manage surveys as needed.

Event & School Support

• Assist with planning and logistics for Central Office and school-based events.
  
  
• Visit schools to support activities and capture photos for communications.
  
  

Coordinate with vendors and external partners.

Creative Communications

• Draft and design flyers, newsletters, and internal communications.
  
  
• Maintain Central Office social media presence with engaging posts and updates.
  
  

Collect content (photos, stories, highlights) from school events for promotional use.

Front Desk & Office Management

• Serve as receptionist: greet guests, answer phones, manage mail/packages.
  
  
• Order and manage office supplies and deliveries.
  
  
• Maintain a clean, welcoming, and professional office environment.
  
  

Enter and monitor guest information in the building’s security system.

General Administrative Support

• Provide administrative support to Central Office staff.
  
  
• Perform data entry, filing, and reporting tasks.
  
  
• Support interdepartmental projects and coordination efforts.

 

Qualifications

• 3+ years of experience in office management, administration, or executive support.
  
  
• Strong organizational and multitasking abilities.
  
  
• Excellent written and verbal communication skills.
  
  
• Proficiency with Google Workspace and Microsoft Office Suite.
  
  
• Familiarity with social media platforms; design experience with Canva, Adobe Suite, or similar tools is a plus.
  
  
• Comfortable visiting and supporting multiple school sites across NYC.

 

Preferred Attributes:

• Creative eye for design, branding, and social media.
  
  
• Proactive and resourceful problem-solver.
  
  
• Ability to work independently and collaboratively.
  
  
• Positive, professional, and welcoming demeanor.

 

Salary 55000-$80000

 

Compensation & Schedule:

• Full-time position; hybrid flexibility (MFH Mondays and Fridays)
• Salary commensurate with experience and qualifications (XXX)
• Benefits include health insurance, paid time off, and retirement plan
  
  

EEO/ADA 

(Reasonable accommodations will be made in accordance with existing ADA requirements  for otherwise qualified individuals with a disability) 

This job description is not a complete statement of essential functions, responsibilities or requirements but represents the minimum level of knowledge, skills, and abilities needed