Executive Assistant - G-Suite (ZR_20030_JOB)

This is a remote position.

• Contract type: Independent Contractor
  
• Schedule: 40 hours per week Monday to Friday, 8:00AM - 5:00PM Double Bay NSW. Includes 1 hour unpaid break
  

Job Description

We’re seeking a highly organized and tech-savvy Executive Assistant to support our busy team of PR professionals. In this role, you’ll be the backbone of our operations, ensuring smooth day-to-day functioning and freeing up valuable time for our executives to focus on core business activities. You’ll have the opportunity to work in a dynamic, fast-paced environment where no two days are the same. If you thrive on variety, have a keen eye for detail, and love being at the heart of a bustling PR agency, this role is perfect for you! You’ll be instrumental in streamlining processes, managing communications, and contributing to the overall success of our campaigns.

Responsibilities

• Masterfully manage complex calendars and schedule high-priority appointments for executives
  
• Act as the primary point of contact for internal and external communications, handling email correspondence and Slack messages with professionalism and efficiency
  
• Coordinate travel arrangements for team members, ensuring smooth logistics and cost-effectiveness
  
• Take charge of expense management, meticulously collating receipts and liaising with accounting
  
• Craft visually appealing reports and presentations using Canva, elevating our client deliverables
  
• Maintain impeccable data integrity by inputting information into activity trackers and organizing digital filing systems
  
• Apply your keen eye for detail to proofread and edit social media content plans, ensuring top-notch quality
  
• Implement innovative productivity and efficiency strategies to optimize team workflow
  
• Assist in various administrative tasks, adapting quickly to the evolving needs of a fast-paced PR environment
  

Requirements

• 4+ years of proven experience as an Executive Assistant or in a similar role within a fast-paced industry
  
• Was an EA for a founder, CEO or director in the past.
  
• Expert-level proficiency in G Suite applications (Google Sheets, Google Docs, Gmail)
  
• Familiar with Slack for seamless internal communications
  
• Creative flair and practical knowledge of Canva for eye-catching document creation and editing
  
• Exceptional verbal and written communication skills in English, with the ability to adapt tone for various stakeholders
  
• Natural ability to thrive under pressure, multitask effectively, and respond swiftly to urgent requests
  
• Strong project management skills with a track record of successful report delivery
  
• In-depth understanding of the social media landscape and familiarity with PR terminology
  
• Superb time management skills with a talent for prioritizing tasks efficiently
  
• Ability to maintain strict confidentiality when handling sensitive client information
  
• Proactive mindset with a passion for continually improving processes and productivity