Director of Project Management

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

For more than 40 years, Mural Arts Philadelphia has been at the forefront of community-engaged public art, producing over 4,000 works that have earned Philadelphia worldwide recognition as the “Mural Capital of the World.” As the nation’s largest public art program, Mural Arts demonstrates how collaborative artmaking can revitalize neighborhoods, strengthen civic identity, and spark meaningful social change.

Through participatory public art, advocacy, education, and employment opportunities, Mural Arts provides transformative experiences, fosters critical dialogue, and stimulates economic growth for the City of Philadelphia. Core program areas—Art Education, Community Murals, Porch Light, and Restorative Justice���offer unique, project-based learning opportunities for thousands of youth and adults each year. Mural Arts’ popular tours attract visitors from around the world, offering a firsthand look at the inspiring stories behind its iconic collection and affirming Philadelphia’s reputation as the largest outdoor art gallery

Job Description

Mural Arts seeks a Director of our Project Management Office to oversee the department which includes all project management functions, and contractual and staff project managers. Reporting to the Chief Operating Officer, the successful candidate will be a seasoned professional with a solid background in complex project management. The primary function of the Director is to coordinate projects, prepare proposals, review budgets, assess scopes of projects and potential issues, trouble shoot, and ensure project managers are trained and completing projects in alignment with institutional goals and values. In addition, this position works closely with the executive team and key external partners in developing, implementing, and evaluating policies and activities relating to projects.

Key Responsibilities

● Oversee administration of the full project portfolio across departments
● Ensure project protocols are followed at each phase
● Monitor workloads, timelines, and capacity; proactively flag risks
● Facilitate project planning meetings and prepare leadership with decision-ready information
● Report clear, actionable metrics to the Executive Team
● Serve as administrator and champion of project management software

Operational Excellence

● Audit and continuously improve project management systems
● Streamline cross-department workflows (budgeting, contracts, invoicing, reporting, closeout, documentation)
● Strengthen coordination with Mural Operations and field logistics
● Manage project approval processes with external stakeholders (including city agencies)
● Lead internal PM training, skill-building sessions, and an annual PM retreat
● Support hiring and onboarding of project managers

Contracts & Compliance Support

● Guide contract review processes and maintain contract templates
● Collaborate with the COO and legal counsel on updates to contractual language

Project Development & Special Projects

● Support prospecting and early-stage project scoping
● Partner with executive leadership on meetings with prospective partners
● Prepare draft budgets and narrative proposals
● Oversee a portfolio of Special Projects
● Supervise staff and contractors; manage budgets and stakeholder relationships

What Success Looks Like

●Project managers feel supported, clear, and accountable
● Leadership receives accurate portfolio visibility and forward projecti