SENIOR STAFF ACCOUNTANT

Definition and Role

Reporting directly to the Vice President of Finance, works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.

Job Responsibilities and Duties

• Opening and sorting mail
• Scan invoices and save to shared drive.
• Enter invoices daily in Quickbooks for 4-5 legal entities and 25 classes.
• Create new vendors in Quickbooks and obtain W9.
• Run Unpaid Detail Report and review for correctness, forward to Accountant for review.
• File alphabetically and chronologically unpaid invoices.
• Matching of invoices to checks and prepare for mailing.
• Maintain paid vendor files from completion to storage.
• Review vendor statements and rectify outstanding items.
• Contacting vendors with questions.
• Collect and file receipts for Credit Cards, match to statement, approve in Expense Path and upload to Quickbooks.
• Collect Mile IQ reports and enter Monthly Stipend payments.
• Create Purchase Orders in Quickbooks as requested.
• Any and all other duties assigned/requested by your direct supervisor.

Physical Requirements

• Mobility and Lifting: Frequent sitting for extended periods of time; frequent standing; frequent lifting up to 25 pounds.
• Visual: Constant ability to read information, including close up; constant ability to use a computer screen; frequent use of good overall vision, including color perception.
• Dexterity: Constant eye and hand coordination and manual dexterity to write, operate a computer keyboard and finely manipulate small objects.
• Emotional/Psychological: Constant ability to make decisions and concentrate.

Qualifications

• Knowledge of basic accounting functions to include general ledger, balance sheet, journal entries and month end processes
• Self-Starter
• Detail oriented
• Organized
• Independent
• Verbal Communication
• Microsoft Office Skills
• Strong Excel Skills