ASSISTANT DIVISION MANAGER, PROGRAMS, REGISTRAR-RECORDER/COUNTY CLERK

Posting number: E1125M

Department: REGISTRAR-RECORDER/COUNTY CLERK

Job classification: ASSISTANT DIVISION MANAGER, PROGRAMS, REGISTRAR-RECORDER/COUNTY CLERK

Posting type: Open

Categories: Administration, Office and Administrative Support

Summary

 E1125M

EXAM NUMBER:

   E1125M
 

TYPE OF RECRUITMENT:

  We welcome applications from anyone.

FILING PERIOD:

The application filing period will begin on Monday, July 27, 2026, at 8:00 a.m. (PT). –   until Thursday, July 30, 2026, 5:00 p.m. (PT). All applications must be received before 5:00 p.m. (PT) on Thursday, July 30, 2026, to be accepted.

Take the Next Step in Your Career with One of the Nation’s Top Employers!

With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 departments, we provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more

At the Registrar-Recorder/County Clerk (RR/CC), our mission is to serve the County of Los Angeles with fair, accessible, and transparent records management and election services. We take pride in fostering a workplace culture built on accountability, professionalism, integrity, respect, and equity.

Now is your chance to be part of a dynamic team of dedicated professionals—apply today and make a difference!

OUT-OF-CLASS:

No Out-of-Class experience will be accepted for this examination.
 
WITHHOLDS:
 No Withholds will be allowed. Required experience/ must be fully met by the last day of filing, and clearly indicated on the application.  

POSITION DESCRIPTION:

The Assistant Division Manager, Programs, Registrar-Recorder/County Clerk reports to a Division Manager, Registrar-Recorder/County Clerk and is responsible for assisting in the administration of programs within a division of the Registrar-Recorder/County Clerk (RR/CC). Responsibilities include assisting in planning, organizing, and evaluating division work through subordinate supervisory staff, establishing policies and procedures for administrative operations, and preparing the division's budget.

Examples of duties

ESSENTIAL DUTIES INCLUDE, BUT NOT LIMITED TO: 

Assists in planning, organizing, directing, and evaluating the work of the division through subordinate supervisory staff.

Manages projects for the Department, including tracking deliverables, ensuring adherence to project schedule and monitoring project budget.

Assists in establishing policies and procedures for the administration of the division.

Assists in reviewing, analyzing, and interpreting existing and proposed Federal, State, and local statutes and regulations governing departmental programs and operations.

Evaluates the impact of legislative and ordinance changes and communicates necessary changes in policy and procedures to staff.

Establishes and reviews operational procedures, work methods and standards of performance and implements changes to increase efficiency and service effectiveness.

Provides direction to staff regarding work methods, techniques and policy interpretation.

Assists in the preparation and administration of the division’s annual budget.

Coordinates the work of the assigned units with other units, departments, and agencies.

Assists in making recommendations for new or improved programs, projects, concepts and procedures for the most effective use of data processing equipment and techniques to improve the efficiency of departmental functions.

Directs the more complex assignments and prioritizes work related to election, recorder/county clerk, and/or administration functions as needed.

Represents the Division Manager, Registrar-Recorder/County Clerk in meetings with other County departments and outside organizations.

Acts for the Division Manager, Registrar-Recorder/County Clerk in their absence.

Administer vendor contracts, including reviewing Statements of Work (SOWs) and bid solicitation documents for contract renewals and re-solicitations.

Oversee tasks such as preparing leg