Executive Assistant, GTM Strategy & Operations

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth. 

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences. 

Join our team! We’re building a world where Identity belongs to you.

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth. 

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences. 

Okta’s Go-To-Market Strategy & Operations team plays a critical role in ensuring Okta’s Field Organization has the right insight, tools, and processes it needs to run effectively and efficiently.  

Join our team! We’re building a world where Identity belongs to you.  

Job Duties & Responsibilities

The Executive Assistant will support the VP of Field Strategy & Operations, and the VP of Customer First and Marketing Strategy & Operations with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you play a crucial role in the business's success.  This role has high visibility and works cross-functionally throughout the company. 

Responsibilities include:  

• Manage daily, weekly and monthly calendars to maximize time effectiveness, being proactive about conflicts. 
• Help the two VPs coordinate All Hands meetings, including collecting topics and confirming the agenda, building slides, aligning presenters, managing award nominations, and meeting logistics.
• Coordinate special projects and events including team offsites.
• Own and help manage the rhythm of the business in close partnership with the leadership team. This includes ensuring meeting agendas match business priorities, taking notes and following up on action items. 
• Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment.
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness

Your qualifications and experience:

• A minimum of 4-6+ years work experience as an Executive Assistant supporting multiple remote leaders
• Excellent  time management skills and attention to detail
• Experience with building presentations in Google slides
• Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%).
• Proven ability to interact with senior team members, vendors and leaders
• Ability to be flexible in response to changing priorities and needs.

Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom  

• Ability to work on multiple projects, lead priorities and accurately set expectations
• Strong communication, planning, organizational and analytical skills
• Excellent verbal and written communication skills
• Willing to learn or experience in the following areas is a bonus
• Experience in running reports and exporting data into gSheets
• Experience in project management

What you’ll need to be successful: 

• Adaptable – has demonstrated flexibility in the face of change.
• Organized - has good time, space and task management skills.
• Proactive - has the ability to foresee problems and prevent them by taking action.

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Below is the annual base salary range for candidates located in California, Colorado, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (i