Administrative Assistant (adjunct)

USNH Employees should apply within Workday through the Jobs Hub app

The Administrative Assistant is responsible for providing administrative support to ensure successful delivery of project objectives. This role assists with documentation, reporting, and coordination tasks while maintaining accuracy, organization, and confidentiality across all responsibilities.

Duties/Responsibilities

Administrative Support (40%)

• Assist with maintaining digital filing system

• Assist with completing various forms and routing for signature

• Assist with coordinating travel arrangements

• Assist with submitting expense reports

• Assist with other administrative tasks as needed

Data Management (30%)

• Data entry

• Assist with updating/maintaining various tracking spreadsheets

Financial / Contract Support (30%)

• Assist with ensuring that subcontractors meet invoicing and reporting expectations

Requirements

Minimum Acceptable Education & Experience:

• Associate's degree or high school diploma and 1 year of related experience

Knowledge, Skills & Abilities:

Technical & Office

• Data entry and database management

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

• Proficiency with digital filing systems (e.g., SharePoint, OneDrive)

• Document preparation and formatting

Administrative & Organizational

• Strong attention to detail

• Time management and multitasking

• Record keeping and document control

Communication & Coordination

• Written and verbal communication

• Coordination with subcontractors and internal teams

• Professional email and correspondence management

Analytical & Problem-Solving

• Ability to ensure compliance with reporting and invoicing requirements

• Accuracy in data tracking and documentation

Professionalism & Integrity

• Exercises discretion with confidential and financial information

• Demonstrates reliability, accountability, and high ethical standards

Compensation Pay Range:

$21/hour

Please be advised that this position is supported by external sponsor funding. As such, continued employment in this role is contingent upon the availability of those external funds. If, for any reason, the sponsor funding is reduced or discontinued, employment may be subject to modification or termination in accordance with applicable policies and procedures. 

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: