Sr LOA-ADA Specialist - Remote

Summary

Sr LOA-ADA Specialist

 

The LOA/ADA Specialist will provide leave coordination services for associate leaves of absence under state and federal leave laws (including the federal Family & Medical Leave Act) and Company policy; and maintain, report on, and analyze leave related data.  The LOA/ADA Specialist shall execute his/her duties with integrity and attention to confidentiality and accuracy.

 

 

What we offer:

• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Generous Paid Time-Off

 

Responsibilities:

• Oversee administration by the Company’s third-party leave administrator (“TPA”) of associate leaves of absence (under federal and state laws and Company policy, including but not limited to: FMLA, ADA, military, disability, Wellness, and workers compensation leaves) and coordinate with TPA as needed
• Perform leave administration activities to include but not limited to: preparing correspondence, data entry, management of return to work process, document review and analysis, file updates and maintenance, and document management
• Communicate with and serve as liaison between and among the Company, associates, managers, and relevant third parties for LOA related matters
• Collaborate with the internal business partners (e.g., workplace accommodations, employee relations, workers compensation, benefits, talent acquisition, & legal teams) regarding LOA matters as needed
• Respond to leave policy-related questions
• Effectively document system and process changes with clarity, completeness, and specificity
• Assist in establishing/enhancing process automation and efficiency improvements

 

Qualifications:

• 5 years of previous experience working with leave administration under the Family Medical Leave Act, California Family Rights Act and other state leave and disability programs
• 5 years of experience in a team-based environment in human resources
• Functional knowledge of HIPAA, FMLA, ADA, USERRA, STD, LTD, state leave laws and procedures
• Basic knowledge of medical terminology is helpful
• Proven ability to quickly and accurately input, review, organize, and analyze data
• Excellent customer service and interpersonal skills with internal contacts at all levels of the organization as well as external contacts

 

Job Will Remain Open Until Filled

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

 

Job Duty

 

Administer Leave of Absence (“LOA”) processes

·  Oversee administration by the Company’s third-party leave administrator (“TPA”) of associate leaves of absence (under federal and state laws and Company policy, including but not limited to: FMLA, ADA, military, disability, Wellness, and workers compensation leaves) and coordinate with TPA as needed·  Perform leave administration activities to include but not limited to: preparing correspondence, data entry, management of return to work process, document review and analysis, file updates and maintenance, and document management

 

Communication and Process Coordination

·  Communicate with and serve as liaison between and among the Company, associates, managers, and relevant third parties for LOA related matters

·  Collaborate with the internal business partners (e.g., workplace accommodations, employee relations, workers compensation, benefits, talent acquisition, & legal teams) regarding LOA matters as needed

·  Respond to leave policy-related questions

·  Effectively document system and process changes with clarity, completeness, and specificity

·  Assist in establishing/enhancing process automation and efficiency improvements

 

Data Integrity and Analytics  

·  Develop and prepare leave reports

·  Prepare preliminary analysis of reports

·  Conduct audits of LOA data and processes and implement follow-up, corrections or and/or enhancements as needed to further data and process integrity and compliance

 

Special Projects

·  Participate in special projects and A