Senior Talent Acquisition Specialist

This is a remote position.

Ad Hoc is a technology company that empowers organizations to deliver scalable, impactful digital services. Using modern, agile methods, our team creates products that meet people’s needs and transform their experience of government.

Work on things that matter

Our collaborations have shaped some of the defining moments in public-sector service delivery. We’ve helped build products that connect Veterans to tailored services, help millions access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we’re also changing how the government approaches technology.

Built for a remote life

Our culture, communications, and tools are built for remote work, enabling us to bring together top talent nationwide. At Ad Hoc, remote life empowers our teams to design work environments that fit their lives and that foster flexibility and collaboration to achieve positive outcomes for our customers.

Committed to high expectations and a welcoming culture

Ad Hoc values acceptance, accountability, and humility. We aren’t heroes. We learn from our mistakes and improve the process for the next time. We build small, inclusive teams to collaborate closely with our partners to solve the right problems and deliver software that works.

Our Shared Services team, which includes People Operations, Finance, IT and Security, and Contracts, provides internal services and support across Ad Hoc. Shared Services works to improve efficiency, reduce costs, and enhance the overall quality of services provided to the company's various teams and business units. By streamlining and standardizing support, Shared Services allows teams and business units to focus on their core business functions and achieve greater effectiveness internally and with the agencies they support.

Primary Responsibilities:

In this role, you will manage full-cycle recruiting across a variety of roles, partnering closely with hiring managers, program leaders, and internal stakeholders to support both active hiring needs and future contract growth. This role includes building proactive pipelines, supporting proposal efforts, and maintaining bench talent to ensure readiness for upcoming work and contract awards.

Primary expectations of a Talent Acquisition Specialist include:

• Participates in recruiting and hiring manager meetings to align on hiring needs, priorities, and progress

• Partners directly with hiring managers to understand role requirements, candidate profiles, and hiring timelines

• Manages candidate communication throughout the hiring process, ensuring a strong and consistent candidate experience

• Maintains accurate pipeline data, tracks candidate sources, and ensures data integrity within the Applicant Tracking System (ATS)

• Supports reporting and pipeline tracking to provide visibility into hiring progress and pipeline health

• Owns full-cycle recruiting, from intake through offer, across assigned roles

• Builds and maintains proactive pipelines for current and future hiring needs, including upcoming contracts and growth initiatives

• Contributes to recruiting initiatives and process improvements to increase efficiency and hiring effectiveness

• Identifies hiring challenges and proactively escalates risks or blockers

• Works toward hiring goals including time-to-fill, pipeline conversion, and hiring manager satisfaction

• Acts as a trusted partner to hiring managers, aligning on hiring strategy and candidate selection

• Supports recruiting efforts within government contracting or proposal-based environments, as applicable

Proposal & Pipeline Support

• Supports proposal efforts by identifying and engaging candidates for contingent offers

• Tracks and maintains engagement with candidates tied to pre-award hiring efforts

• Builds and maintains bench talent pools for priority skill sets

Offer & Closing

• Manages offer processes including offer presentation, candidate closing, and coordination with HR

• Tracks offer status and ensures timely follow-up with candidates

Basic Qualifications:

• 3–5+ years of recruiting experience (agency, in-house, or blended)

• Experience managing multiple requisitions in a fast-paced environment

• Experience using an Applicant Tracking System (ATS) and so