Administrative Coordinator - City

PAY 

$25.20 - $38.51 Hourly

The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City’s step placement policy.

APPLICATION QUESTIONS/WORK HISTORY

• When completing the application, applicants will be asked to respond to application questions.  These application questions are based on the Job Requirements for the position.  
• Completion of the application questions is required. 
• Applicant responses to the application questions must specifically answer the questions asked. 
• Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position.  
• Applicants may upload only two attachments.  Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc.  Applicants may also choose to combine documents into one field for upload.  
• Applications may not be reviewed if specific responses to application questions have not been provided.
• Each application submission is reviewed independently.  

BENEFITS

• The City offers competitive pay and robust benefits: City of Oklahoma City Benefits

DEPARTMENTAL INFORMATION

The Utilities Finance Operations Section manages accounts payable processes, procurement/purchasing expenses, payroll, grants, financial reporting, department-wide material, inventory management, wholesale contracts, and debt issuances for OCWUT, McGee Creek Authority, Tinker, and City Operations. The section has a significant organizational impact as it provides timely procurement of goods and services, handles vendor payments, and assists in other financial liabilities of the department and trusts. 

JOB SUMMARY

This position is located in the Financial Services Division of the Utilites Department within the City of Oklahoma City and usually reports to a section or division head.  An employee of this classification is responsible for providing standard research and analytical support by evaluating previously identified problems, developing alternatives, and making written and verbal recommendations for program, policy, and procedural changes based on independently conducted operational assessments. A variety of administrative duties in support of work activities are performed, such as budget preparation, goals and objectives development, staff report writing, and some special studies including feasibility, time, cost, and costing-benefit analyses.  Knowledge of specialized functional responsibilities of the assigned work unit may be required prior to assuming the position. Essential job functions include: coordinating and supervising activities of administrative and clerical staff; reviewing documents for accuracy, completion, and timeliness; implementing special projects, programs or policy-related functions; performing tasks specific to the assigned department, program area or office function, such as processing specialized business forms and documents, completing payroll or purchasing functions, initiating personnel actions, and interpreting or categorizing codes. An Administrative Coordinator may design and coordinate large projects and functions by determining work procedures and personnel requirements, assigning work tasks, leading and instructing others, assists in establishing and/or interpreting policy, and making administrative decisions. The job requires frequent contact with other City personnel, outside organizations, and citizens in order to exchange information related to work activities, policies, and procedures.  The employee must use independent judgment and discretion regarding information exchange and/or activities of the work unit that may be confidential in nature.  Assignments are both general and specific in nature and may be received in verbal and written form. Information exchanges are made in support of well-defined administrative or operational policies or procedures. 

VETERANS PREFERENCE